Safety Administrative Assistant

Shambaugh & Son, L.P.•Kalamazoo, MI

5d•Onsite

About The Position

We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects. Shambaugh & Son L.P. is seeking a Safety Administrator. In this position you will be responsible for providing certain safety and driver’s education training to all employees. Also, supporting various safety initiatives.

Requirements

2 years’ minimum experience with Data Entry
Position requires candidate to type 60+ wpm with excellent computer skills
Candidate must possess analytical aptitude, effective oral and written communication skills
Candidate must be accurate; attention to detail and excellent organizational skills a must
Proficient in Microsoft Office
Organized and a self-starter
Regular and reliable attendance

Responsibilities

Provide full administrative support to the Corporate Safety Team, including correspondence, meeting scheduling, minutes, reporting, and special projects.
Prepare and maintain safety presentations, training materials, reports, and graphics for meetings, training sessions, and strategic planning.
Coordinate and support safety training programs, including orientations, basic safety training, fit testing, leading indicator programs, and training database upkeep.
Assist with setup, facilitation, and delivery of in-house and multi-divisional training sessions as directed.
Maintain and update safety databases and records, including OSHA violations, disciplinary actions, training records, and digital files.
Distribute safety communications, accident trackers, and safety resources to field teams and stakeholders.
Support development and communication of customer- and project-specific safety rules.
Coordinate logistics for safety staff, including travel arrangements, events, and technology support (computers, tablets, phones).
Organize, maintain, and digitize safety, training, customer, and project files across divisions.
Update online resources and assist with internal website content maintenance.
Perform other administrative and safety-related duties as assigned.
Other duties assigned