Ryan White Lead Contracts Monitor (Project/Program Manager II)

King County•Chinook Building 401 5th Avenue Seattle, WA

7d•Hybrid

About The Position

The Ryan White Part A Lead Contracts Monitor & Clinical Quality Management (CQM) Coordinator (Project/Program Manager II) is the lead staff responsible for all aspects of contract development, execution, and coordination of federal, city, and state-funded agency contracts. Additionally, the Lead Contracts Monitor & CQM Coordinator will facilitate monthly, quarterly, and annual program and subrecipient monitoring activities, communications, and follow-up. This position is responsible for developing contract exhibits including scopes of work, budgets, report forms, and invoice templates as well as any exhibits outlining contract/reporting requirements. The position facilitates the Quarterly Assessment process, provides overall agency program monitoring and technical assistance, and leads in agency and funder site visits. The Lead Contracts Monitor & CQM Coordinator monitors subrecipient agencies to ensure compliance with federal, state, and local regulations and attends the monthly Seattle TGA HIV Planning Council meetings and other committees as assigned. The incumbent supports the Clinical Quality Management function coordinating meetings, querying the client database, producing reports, forms, and presentations. The position also assists the Ryan White Part A Program Manager with tasks associated with the Ryan White Part A reports and application as well as planning, facilitating, and managing activities related to Request for Applications (RFA) procurement process. The Ryan White program is a federal program that provides services to people with HIV. This position offers variety in scope and duties and an exciting opportunity to help improve the care our clients receive.

Requirements

At least three years of experience working on government contracts including developing contract exhibits and monitoring programs.
Working knowledge of federal Ryan White legislation and requirements for recipients and subrecipients of federal funds including the Uniform Guidance.
Demonstrated proficiency developing database queries using SQL Server Management Studio and proficiency using Microsoft Office applications.
Excellent writing and verbal communications skills.
Ability to establish and maintain effective relationships with people and community-based organizations of diverse backgrounds.
Ability to work effectively as a member of a team.
Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.
Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.

Nice To Haves

Washington State Driver’s license preferred.

Responsibilities

Assist Ryan White Part A Program Manager with writing, editing, and proofreading portions of Ryan White Part A applications.
Assist Ryan White Part A Program Manager with coordinating and writing Requests for Proposals/Applications (RFP/A) for Ryan White Part A funds.
Develop contracts for federal, state, and city-funded agency contracts, including contract exhibit development, including contract negotiation, final revisions, and entry into the contracting system as well as monitoring contracts through the signature process.
Monitor programs for funded agencies including reviewing relevant reports, ensuring deliverables are met, and expenditures are justified.
Provide technical assistance and corrective action plans when needed for contract compliance.
Leads and coordinates the processes and communication for all programmatic monitoring activities, including monthly, quarterly, and annual processes to ensure compliance with federal legislation and local requirements.
Provides oversight and monitoring of assigned contracts.
Furnishes training and technical assistance to assigned programs and subrecipient agencies.
Provide preliminary invoice review including cost analysis and performance data, as well as any program-related information the Fiscal Monitor needs to pay submitted invoices.
Participate in federal and state site visits.
Support the Clinical Quality Management function by querying the client database, producing reports, developing presentations, and coordinating meetings and quality improvement efforts.