Rules Coordinator

Texas Health & Human Services Commission•Austin, TX

7d•$7,083 - $7,603•Hybrid

About The Position

The Rules Coordinator performs consultation, coordination, and technical assistance work within the Office of Compliance & System Coordination at the Texas Department of State Health Services. The position supports the Senior Rules Coordinator on agency-wide rule-related matters and provides feedback to division and program subject matter experts on managing, drafting, and editing administrative rules in accordance with the Texas Administrative Code and Texas Regulatory Efficiency Office rulemaking guidelines. The role involves technical writing and editing, evaluating documentation and providing feedback to subject matter experts, tracking administrative rule projects, maintaining agency-wide rule-related resources and access to them, and providing status updates and emerging-issue information to the Senior Rules Coordinator for leadership awareness. It also coordinates rulemaking initiatives and public hearings, supports advisory committees and workgroups, and may assist with disaster response, recovery, or Continuity of Operations activities.

Requirements

Bachelor’s degree from an accredited four-year college or university, with a major in government, political science, social work, or another relevant field; related rulemaking experience may substitute for education on a year-for-year basis.
Experience researching and analyzing federal or state laws, regulations, and policies.
Experience related to meeting coordination, scheduling, and facilitation.
Knowledge of the Administrative Procedures Act.
Skill in drafting and editing administrative rules and reports.
Skill in program and policy analysis and project management.
Ability to develop interpersonal relationships and establish and maintain effective working relationships.
Ability to gather, correlate, and analyze indicators of project status; identify problems, evaluate alternatives, and implement effective solutions; and develop, evaluate, and interpret policies and procedures.
Ability to organize and develop work plans, adhere to strict deadlines, communicate effectively orally and in writing, and manage multiple assignments and priorities in a dynamic, deadline-driven environment.
Provide a professional or academic writing sample if selected for an interview.
Provide current and previous work references before a final offer if selected.

Nice To Haves

Knowledge of DSHS, its programs, statutes, and administrative rules.
Knowledge of training techniques.
Experience related to the rulemaking process or creating and developing rules based on policy, statute, or legislation; this experience may substitute for education on a year-for-year basis.

Responsibilities

Manage Texas Administrative Code and Texas Regulatory Efficiency Office rule projects with the Senior Rules Coordinator, division and program subject matter experts, agency leadership, legal staff, and the HHSC Rules Coordination Office; log, track, and route projects; develop metrics; instruct division rule liaisons; maintain internal rule-development documentation; and recommend process improvements.
Coordinate Texas Regulatory Efficiency Office initiatives, identify rules for reduction or revision due to superfluous language, redundancy, or formatting inconsistencies, conduct analyses and assessments, classify rules, and make recommendations.
Review and edit rule-project documentation in accordance with the Administrative Procedures Act and Texas Register requirements; advise leadership and subject matter experts on rule form, corrections, clarifications, and plain language; help resolve problems and inform the Senior Rules Coordinator of emerging issues.
Manage and facilitate the DSHS Legislative Appropriations Request public hearing, including planning, delegating assignments, selecting meeting tools and methods, conducting audiovisual run-throughs, monitoring advisory committee attendance, coordinating and reviewing meeting materials, scheduling and facilitating Microsoft Teams Live Events, and compiling lessons learned and historical materials.
Support advisory committee activities, coordinate the annual report, update websites and templates, track appointments, review appointment memo packets, and coordinate with ACCO.
Coordinate division-requested workgroups and Open Meetings with ACCO and program staff; guide staff through the Texas Open Meetings Act process; maintain the Public Comments mailbox and task-flow materials; distribute information and task lists; reserve rooms; and coordinate pre-, during-, and post-meeting activities.
Support the other Rules Coordinator with technical writing and editing, documentation review and feedback, TAC rule-project tracking, agency-wide rule resources, and coordination with DSHS staff and the HHSC Rules Coordination Office.
Perform other assigned duties, including supporting agency disaster response and recovery or Continuity of Operations activation; participation may require an alternate shift pattern or location.