Romance, German, Russian, Languages, and Literature Dept Specialist

California State University, Long Beach • Long Beach, CA

2d • $4,799 - $6,992 • Onsite

About The Position

This position will oversee an office of approximately 64 academic employees, which includes 11 tenured/tenure-track faculty, 4 FERP, 1 joint, 33 Lecturers, 28 Teaching Assistants, and 2 Graduate Assistants as well as supervising 1 full-time staff; 21/22 FTES of 382.45 with seven BAs (168), a six minors (162), four certificates (15) and four master’s degrees (56). Serves as the primary resource for information regarding department policy and practice for faculty, students, and staff providing continuity in policy and procedure; maintains Department budget and records; and completes faculty and staff hiring.

Requirements

• Advanced problem-solving and organizational skills are required in the administration of the varied tasks performed in this position.
• Managerial, supervisory, and interpersonal skills are required for the daily delegation and supervision of assignments performed by the department’s office staff.
• Knowledge of budget and fiscal resources, allocations, and accountability.
• Provide professional representation for the department to all constituencies.
• Develop and deliver essential information through written and oral interactions.
• Establish and maintain collaborative working relationships with program faculty, academic departments, the dean’s office, and a variety of offices and individuals on and off campus.
• Working knowledge of Windows, word processing, spreadsheet, databases, web pages, email, and CMS.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
• Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
• Bachelor’s degree or equivalent and two years of related experience required.

Nice To Haves

• Bachelor’s degree preferred
• Academic department or program experience preferred

Responsibilities

• Understand, disseminate and implement procedures, policies, and practices.
• Budget and fiscal management: Manage general, continuing education, grant, and other fund budgets.
• Personnel: Maintain files on current or former full-time faculty, part-time faculty, teaching assistants, graduate assistants, instructional student assistants, and prepare all documents to hire and separate personnel.
• Supervision: Coordinate all clerical functions in this complex department office, including planning individual assignments, training staff, and making assignments based on office workload and deadlines.
• Arranging Events and Activities: Prepares all forms, correspondence, brochures and announcements.
• Departmental record-keeping, records processing, reports and written material preparation.

Benefits

• Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental, and vision plans.
• Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level