Risk Management & Administrative Specialist

Glovis EV Logistics America • Ellabell, GA

5d

About The Position

The Risk Management & Administrative Specialist serves a dual role: managing critical employee support programs (travel, vehicle leasing, and expatriate relocation) and overseeing the administration of the company’s property and liability insurance portfolios. This role requires a high degree of coordination across departments, vendor management expertise, and a commitment to maintaining corporate security and compliance standards.

Requirements

• Bachelor’s degree in Business Administration, Risk Management, Human Resources, or a closely related field.
• Minimum of 3 to 5 years of progressive professional experience in the administrative field (General Affairs), corporate administration, or property and casualty insurance administration.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience utilizing ERP or corporate database systems.
• Demonstrated ability to manage complex, parallel projects with a high attention to detail, such as vehicle registrations, policy renewals, and expatriate onboarding.
• Strong understanding of corporate governance, policy administration, and information security protocols for handling sensitive data.

Nice To Haves

• Strong ability to collaborate with stakeholders across various departments and external vendors.
• Professional fluency in English and Korean to effectively support expatriate relocation and corporate communications. (Bilingual only)

Responsibilities

• Oversee the administration of the company's liability insurance and property insurance policies, ensuring comprehensive coverage and risk mitigation.
• Serve as the primary point of contact for the company's insurance broker, working closely to analyze options, negotiate terms, and secure competitive policies.
• Gather and aggregate necessary exposure and liability data from internal departments (e.g., HR and Employee Relations) to support underwriting and policy renewals.
• Oversee the end-to-end renewal process, manage premium payments in coordination with Finance, and track claims or expenditures for reporting.
• Maintain meticulous, secure records of all insurance policies and contracts while ensuring adherence to corporate compliance and information security standards.
• Manage all departmental documentation in strict accordance with the corporate information security policy to protect sensitive data.
• Administer the corporate vehicle program for management-level employees, including vehicle ordering, titling, registration, and tag renewals.
• Participate in annual business planning by forecasting travel expenses and monitoring departmental spending throughout the fiscal year.
• Prepare monthly journal entries for the General Affairs department and participate in official Finance Department meetings as required to align on budgets and expenditures.
• Execute the physical setup of workspaces for new hires, including the provision of badges, name tags, drawer keys, and necessary equipment.
• Support Operations in the planning and execution of recurring and special corporate events.
• Lead work environment improvement activities by addressing employee complaints and implementing site enhancements.
• Design and oversee the company’s internal travel program; coordinate with Finance and other departments to ensure timely processing and payment of travel-related invoices.
• Prepare welcoming, accommodating environments for VIP guests, ensuring meeting rooms are fully set up and comfortable. Serve refreshments, assist with facility tours, and serve as the official photographer for VIP visits.
• Act as the primary liaison for incoming Korean Expatriate Team Members to facilitate a smooth transition to the local area.
• Assist expatriates with obtaining temporary and permanent housing, utility setup, Social Security cards, driver’s licenses, and local school enrollment for dependents.
• Ensure prompt follow-up on all expatriate inquiries and requests. Maintain accessibility by keeping the work phone on hand and monitored during all working hours to provide immediate assistance.
• Navigate a multicultural corporate environment with patience and tolerance, effectively bridging language barriers and demonstrating a strong understanding of cultural differences.

Benefits

• The estimated base salary range for the Risk Management & Administrative Specialist is $59,000-$62,000.
• GLOVIS EA is an equal opportunity employer, and we value diversity of all kinds.
• GLOVIS EA does not discriminate on the basis of race, sex, religion, national origin, gender identity or expression, sexual orientation, disability, age, or any other category protected by local, state, or federal laws. We are committed to building a diverse, equitable, and inclusive team.
• GLOVIS EA is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact mailto:[email protected]

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level