RFP & Proposal Coordinator

GFL Environmental Inc.•Dartmouth, NS

About The Position

Reporting to the Business Development Manager, the RFP & Proposal Coordinator leads and supports the end-to-end bid management and tender submission process for GFL Environmental Services Inc. across the Atlantic Region. This role provides critical administrative support to Commercial, Operations, Finance, and Technical teams in preparing high-quality, fully compliant commercial and technical proposal submissions. The RFP & Proposal Coordinator is responsible for monitoring opportunities, writing and formatting narrative content, gathering pricing and operational data, maintaining CRM records, and ensuring all hard deadlines are met seamlessly.

Requirements

Valid work authorization in the country where the job is located is required.
Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date.

Responsibilities

Monitor procurement portals and channels for public and private RFPs, RFIs, and RFQs across the Atlantic Region.
Review bid documents thoroughly to ensure strict compliance with municipal, regional, environmental, and safety requirements.
Log and communicate critical tender deadlines, milestones, and deliverable schedules to project participants and cross-functional bidding teams.
Coordinate the final assembly of submission packages, ensuring all required attachments (such as insurance certificates, bonding, and safety records) are included.
Ensure all outgoing proposal materials strictly align with company branding and formatting standards, delivering all final bids prior to hard deadlines.
Draft, review, and format narrative responses, technical content, proposal templates, custom tender materials, presentations, and quotations.
Maintain and update standard proposal content libraries, bidding templates, and centralized document repositories.
Track and manage post-award contract documentation, standard proposal content, and bid logs.
Partner with District Managers, Operations Leads, Finance teams, and Technical specialists to gather accurate operational data, equipment counts, staffing models, and safety metrics.
Assist in gathering multi-divisional pricing requirements and technical inputs for ongoing projects and day-to-day sales opportunities.
Provide logistical and administrative support for sales, operations, and cross-divisional initiatives to support client deliverables.
Maintain accurate, up-to-date customer records, bid tracking, and contractual data.
Support day-to-day sales and administrative needs across the division as required.