RFP Coordinator/Manager

SchooLinks•Austin, TX

7d•Remote

About The Position

SchooLinks is a fast-growing SaaS company and the leading college and career readiness platform. This role owns the end-to-end RFP process, from opportunity qualification to high-quality, on-time submission, and maintaining the proposal content library. It's a high-ownership role for someone who thrives on deadlines, attention to detail, and cross-functional collaboration. The RFP Manager will be accountable for every proposal, aiming to improve win rates and on-time submission rates.

Requirements

3+ years managing proposals, bids, or RFP responses, ideally in a B2B, govtech, edtech, or public-sector-facing environment.
Comfortable using AI tools.
A strong writer who can turn technical and cross-functional input into clear, persuasive, compliant prose.
Relentless organization and deadline discipline.
Comfort driving work across teams and holding people accountable to commitments, including those who don't report to you.
Sharp judgment on qualification.
High ownership and low ego.

Nice To Haves

Familiarity with public procurement, government RFPs, and processes like FOIA/public records is a strong plus.

Responsibilities

Maintain the RFP inbox at inbox zero, triaging and logging every solicitation the day it arrives.
Qualify opportunities against clear go/no-go criteria and surface the ones worth pursuing.
Coordinate the response across sales, leadership, and finance, keeping everyone accountable to their piece.
Own the deadline: build the timeline backward from submission and make on-time delivery non-negotiable.
Write clear, persuasive, compliant proposals that answer exactly what's asked.
Complete required forms and attachments, directly or by pulling answers from the right people.
Own communication with procurement throughout the process, submitting questions, tracking addenda, and chasing outstanding answers.
Keep all template and boilerplate content current, so every proposal starts from vetted material.
Manage all FOIA (public records) requests, coordinating with legal as needed.