Pricing/RFP Analyst

Thomas Scientific•Swedesboro, NJ

3d•Onsite

About The Position

The RFP & Pricing Analyst is responsible for managing formal RFP/RFQ responses while developing strategic, competitive, and profitable pricing solutions for contractual opportunities. This role serves as the project manager for bid submissions and as a pricing strategist, partnering cross-functionally with Sales, Finance, Contracts, and Executive Leadership to ensure proposals are complete, compliant, competitive, and aligned with company profitability objectives. This position combines bid coordination, pricing analytics, cross-referencing, and contract compliance into one highly analytical and detail-driven role.

Requirements

A passion for understanding pricing strategies and execution methodologies in a manufacturing and/or distribution business
Strategic thinker and problem solver
Detail oriented, organized, and analytical.
Has the ability to handle multiple projects at the same time
Ability to drive projects and activities to successful conclusion, operating with a high sense of urgency
Experience with ERP and CRM systems (Epicor, Salesforce)
Excellent analytical capabilities including Excel, Power BI, and relational database skills
Demonstrated ability to operate independently with broad general guidance against a framework of defined business objectives
BS/BA degree in Business, Marketing, Finance, Industrial Engineering, Economics, Statistics, Mathematics or related field or equivalent experience required
5+ years applicable experience

Nice To Haves

Prior experience in pricing, contract management and/or RFP/Bids preferred

Responsibilities

Manage all formal RFP, RFQ, and large contractual bid opportunities from qualification through submission.
Initiate and lead cross-functional kickoff calls for each RFP, ensuring all functional stakeholders clearly understand requirements, timelines, responsibilities, and deliverables.
Perform full review and analysis of bid documents to determine scope, requirements, risks, and timelines.
Determine go/no-go decisions in partnership with Sales leadership.
Serve as project manager for each bid opportunity to ensure deadlines are met.
Coordinate cross-functional collaboration with Sales, Finance, Pricing, Contracts, Vendors, and Executive Leadership.
Ensure all required submission materials are completed, approved, and submitted in compliance with solicitation requirements (pricing files, catalogs, references, certifications, signatures, etc.).
Manage Q&A periods, pre-bid meetings, addenda acknowledgments, and submission logistics.
Maintain RFP library and database of standardized responses and commonly requested documentation.
Conduct post-award analysis to determine win/loss outcomes and identify areas for improvement.
Perform product cross-referencing for large bid packages and complex quote requests.
Assist with informal quotes exceeding defined line thresholds.
Work with vendors to obtain updated pricing, product data, and supporting documentation as needed.
Review legal and commercial terms in partnership with Contract Manager to identify risks or exceptions.
Ensure no contractual commitments are submitted without proper review and approval.
Assist with vendor registrations, surveys, compliance questionnaires, and certifications.
Review and validate system pricing, contract pricing, and customer-specific pricing structures.
Cross-reference 100% of market baskets to ensure complete and accurate product coverage.
Partner with Finance to validate margin thresholds and profitability objectives.
Gain written approval from Sales and Finance prior to final bid submission.
Develop templates and tools to streamline bid preparation and pricing analysis.
Identify process improvements to enhance response efficiency and pricing accuracy.
Review and validate system pricing (ERP/contract pricing tools) to ensure alignment with proposed RFP pricing.
Assist Pricing Analysts with pricing projects as bandwidth permits.