RFP Coordinator/Manager

SchooLinks•Austin, TX

8d•$70,000 - $90,000•Remote

About The Position

SchooLinks is seeking an RFP Coordinator/Manager to own the end-to-end RFP process. This role is crucial as RFPs are often the first and most consequential impression for formal procurement processes. The manager will decide which opportunities to pursue, manage proposal submissions to be on-time and high-quality, and maintain the proposal content library. This is a high-ownership role for someone who thrives on deadlines, moves fast, and is detail-oriented. The position requires collaboration across sales, leadership, and finance, with the manager being the single point of accountability for all proposals. Success will be measured by win rate and on-time submission rate.

Requirements

3+ years managing proposals, bids, or RFP responses, ideally in a B2B, govtech, edtech, or public-sector-facing environment.
Comfortable using AI tools.
A strong writer who can turn technical and cross-functional input into clear, persuasive, compliant prose.
Relentless organization and deadline discipline. You run multiple proposals at once without letting anything slip.
Comfort driving work across teams and holding people accountable to commitments, including those who don't report to you.
Sharp judgment on qualification.
High ownership and low ego.

Nice To Haves

Familiarity with public procurement, government RFPs, and processes like FOIA/public records is a strong plus.

Responsibilities

Maintain the RFP inbox at inbox zero, triaging and logging every solicitation the day it arrives.
Qualify opportunities against clear go/no-go criteria and surface the ones worth pursuing.
Coordinate the response across sales, leadership and finance, keeping everyone accountable to their piece.
Own the deadline. Build the timeline backward from submission and make on-time delivery non-negotiable.
Write clear, persuasive, compliant proposals that answer exactly what's asked.
Complete required forms and attachments, directly or by pulling answers from the right people.
Own communication with procurement throughout the process, submitting questions, tracking addenda, and chasing outstanding answers.
Keep all template and boilerplate content current, so every proposal starts from vetted material.
Manage all FOIA (public records) requests, coordinating with legal as needed.