Revenue and Receivables Specialist II

City of Gainesville•Gainesville, FL

3d•Onsite

About The Position

This role involves processing basic and semi-complex accounting tasks, including tracing integrated programs and online financial processes to the financial database, managing tax and fee programs, maintaining records, and overseeing cash, petty cash, and receivable accounts. The specialist may perform calculations, posting, and verification to gather primary financial data for accounting purposes. They are expected to master all applicable software, organizational processes, and procedures. There is a potential for progression to the Revenue and Receivables Specialist, Senior level through on-the-job training. Positions report to a designated supervisor or coordinator and work under general supervision, with duties distinguished from higher classes by recurring accounting tasks and limited supervisory responsibilities, and from lower classes by more varied and complex duties, innovation, and support of multiple functions.

Requirements

Graduation from high school or possession of an acceptable equivalency diploma.
Three years of experience in para-professional accounting, bookkeeping, or other revenue-related accounting work.
Typing at a speed acceptable to department needs may be required.

Nice To Haves

An Associate of Arts degree with at least 12 semester hours of accounting can be substituted for two years of experience.
An equivalent combination of education, training, and experience which provide the required knowledge, skills, and abilities.

Responsibilities

Verifies, inputs, and retrieves basic and semi-complex financial data transactions in various computer systems, ensuring the integrity of information from subsidiary to main systems.
Classifies, records, and summarizes higher level numerical and financial data using ledgers, journals, and/or computers to compile and keep financial records.
Calculates, prepares, and issues bills, invoices, account statements, and other financial statements according to established procedures.
Complies with organizational, Federal, and state policies, procedures, and regulations related to accounting and taxes and fees levied by the City.
Performs financial calculations such as amounts due, interest charges, balances, and discounts.
Prepares bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payments to banks.
Reviews and rejects or approves general ledger entries created by other departments in the ERP for departmental revenue reporting.
Reviews and rejects or approves customer invoices submitted by other departments in the ERP.
Reviews and rejects or approves new customers submitted by other departments in the ERP and has approval authority to advance the customer for final approval.
Creates customer invoices related to the Department of Financial Services.
Receipts payments received, applies payment to the appropriate customer account, writes up or proofs the payment, and presents the payment to the cashier.
Analyzes and resolves complex billing issues.
Establishes and maintains customer and department financial records.
Works with customers to calculate late fees and penalties and make adjustments to customer accounts to correct billing errors.
Handles adversarial situations with customers when necessary.
Interacts with other departments' employees when programs overlap.
Produces information for landlords, affiliated businesses, government organizations, and various fraternities and sororities regarding programs impacting students and landlords.
Monitors and processes delinquent accounts.
Ensures compliance with statutory and ordinance requirements related to delinquent accounts.
Reviews and maintains taxpayer accounts to ensure correct and timely billing of the local business tax.
Reviews and approves vehicle immobilization or impoundment.
Releases vehicle registration holds placed on behalf of the City.
Reviews and rejects or approves neighborhood parking permit applications.
Attends work on a continuous and regular basis.
May provide assistance to supervisors, managers, or auditors in the analysis and research of financial data and in the preparation of semi-complex and special fiscal reports.
Performs other related duties as assigned.