Revenue and Receivables Specialist II

City of Gainesville•Gainesville, FL

4d•$19 - $30•Onsite

About The Position

Processes basic and semi-complex accounting may include but not be limited to, tracing integrated programs and online financial processes to the financial database, tax and fee programs, records maintenance, and oversight of cash, petty cash and receivable accounts. May perform basic and semi-complex calculating, posting and verifying duties to obtain primary financial data for use in maintaining accounting. Masters all applicable software, organizational processes and procedures. May be expected, through on-the-job training, to progress to the Revenue and Receivables Specialist, Senior level. Positions allocated to this classification report to a designated supervisor or coordinator and work under general supervision commensurate with the level of knowledge and experience. Work in this class is distinguished from higher classes by its application of recurring accounting duties and limited supervisory responsibilities; and from lower level classes by more varied and complex duties, innovation and support of multiple functions.

Requirements

Graduation from high school or possession of an acceptable equivalency diploma, and three years of experience in para-professional accounting, bookkeeping or other revenue-related accounting work; an Associate of Arts degree with at least 12 semester hours of accounting can be substituted for two years of experience; or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities.
Typing at a speed acceptable to department needs may be required.
Working knowledge of current state laws related to fee and tax collections and associated mandatory requirements.
Knowledge of and ability to process account billing.
Knowledge of financial operations and bookkeeping principles and standard office terminology, procedures, routines and equipment.
Knowledge of, and ability and willingness to apply, appropriate and applicable accounting principles and procedures, and applications to accounting functions.
Knowledge of, and ability to enforce, local ordinances, policies, and procedures.
Knowledge of rules and regulations of keeping accounting records.
Knowledge of business English and arithmetic.
Ability to learn and apply more complex principles of accounting rules and regulations
Ability to skillfully operate computers and relevant software and other business machines.
Ability to analyze semi-complex utility accounting, billing system and payroll problems.
Ability to make mathematical calculations with reasonable speed and accuracy.

Responsibilities

Verifies, inputs, and retrieves basic and semi-complex financial data transactions in various computer systems, ensuring the integrity of information from subsidiary to main systems.
Through the use of ledgers, journals and/or computers, classifies records and summarizes higher level numerical and financial data to compile and keep financial records.
Calculates, prepares and issues bills, invoices, account statements and other financial statements according to established procedures.
Complies with organizational, Federal and state policies, procedures and regulations related to accounting and taxes and fees levied by the City.
Performs financial calculations such as amounts due, interest charges, balances and discounts.
Prepares bank deposits by compiling data from cashiers, verifying and balancing receipts and sending cash, checks or other forms of payments to banks.
Reviews and rejects or approves general ledger entries created by other departments in the ERP for departmental revenue reporting.
Reviews and rejects or approves customer invoices submitted by other departments in the ERP.
Reviews and rejects or approves new customers submitted by other departments in the ERP and has approval authority to advance the customer for final approval.
Creates customer invoices related to Department of Financial Services.
Receipts payments received, applies payment to the appropriate customer account, writes up or proofs the payment, presents the payment to the cashier.
Analyzes and resolves complex billing issues.
Establishes and maintains customer and department financial records.
Works with customers to calculate late fees and penalties and make adjustments to customer accounts to correct billing errors.
Has substantial contact with customers and handles adversarial situations, when necessary.
Interacts with other departments' employees when programs overlap; produces information for landlords, affiliated businesses, government organizations, and various fraternities and sororities regarding programs impacting students and landlords.
Monitors and processes delinquent accounts. Ensures compliance with statutory and ordinance requirements related to delinquent accounts.
Reviews and maintains taxpayer accounts to ensure correct and timely billing of the local business tax.
Reviews and approves vehicle immobilization or impoundment. Releases vehicle registration holds placed on behalf of the City.
Reviews and rejects or approves neighborhood parking permit applications.
Attends work on a continuous and regular basis.
May provide assistance to supervisors, managers or auditors in the analysis and research of financial data and in the preparation of semi-complex and special fiscal reports.
Performs other related duties as assigned.