Retreats and Camps Manager

CAL-WOOD EDUCATION CENTER•Jamestown, CO

16h•Hybrid

About The Position

Cal-Wood is seeking a motivated, flexible, and professional individual to manage its retreat and summer camp programs and support other education programs as needed. Working with the Director of Programs, the manager oversees camps, non-school groups, retreats, and property rentals. This is a full-time position starting in July 2025. The role manages retreat inquiries and bookings, coordinates guest services and facility readiness, and builds relationships with community groups. It also plans and runs summer camp sessions, including marketing, staffing, logistics, licensing compliance, camper and parent communications, staff training, and program oversight. The position works with a small team supporting a nonprofit organization and requires campus presence when programs are running. Remote work is possible 50% of the time when groups are not onsite; onsite work is required five days per week in summer and during retreats on weekends. Some evening and weekend hours are required. The position is full-time, salaried, and exempt, with an annual salary of $59,000. Benefits include paid holidays, vacation and sick time, a retirement savings plan with a 3% employer match, health, dental, vision, and life insurance.

Requirements

Bachelor’s degree in science, nonprofit management, natural resources management, education, environmental education, or a related field.
At least two years of summer camp experience; camp leadership experience is preferred.
At least two years of customer service experience.
Strong organization, problem-solving, collaboration, time management, written communication, and verbal communication skills.
Ability to work and live with a small team supporting a small nonprofit organization.
Ability to work onsite at the Cal-Wood Education Center campus near Jamestown, Colorado when programs are running.
Ability to pass background checks.
Willingness to maintain a positive attitude outdoors in all weather conditions.
Current First Aid/CPR certification or willingness to obtain certification.
Reliable vehicle and confidence with mountain driving.
High personal motivation for continued learning, personal responsibility for a positive attitude, and flexibility to meet a dynamic work schedule.
Deep commitment to Cal-Wood’s mission and values.

Nice To Haves

Wilderness First Aid (WFA) or Wilderness First Responder (WFR) certification.
Bilingual Spanish-English skills (strongly preferred).
Summer camp leadership experience.

Responsibilities

Reply to retreat and rental inquiries, finalize dates, provide cost options, and complete booking contracts.
Maintain relationships and consistent communication with community and retreat groups.
Assess whether prospective customers are suitable for Cal-Wood’s mission and facilities.
Market retreats to community organizations and businesses to fill available vacancies.
Coordinate facility use with program staff in line with strategic plan goals.
Provide the kitchen and maintenance departments with information needed to support guests.
Serve as liaison between Cal-Wood and facility-rental groups, coordinating team-building and requested programming.
Greet retreat groups, provide information packets, and conduct orientations.
Provide onsite check-in when groups are present, remain available by phone when offsite, and conduct departure checkouts onsite.
Work with the Office Manager to complete post-retreat invoicing and send evaluations and future booking information.
Assist maintenance staff in preparing facilities for future programs after groups depart.
Attend community events to promote Cal-Wood and its programs.
Plan, organize, and schedule summer camp sessions with assistance from other staff.
Market summer camps to fill all sessions.
Recruit and hire camp staff, including counselors and overnight counselors.
Organize summer logistics, including materials, vehicles, and radios.
Maintain compliance with Boulder County child care licensing and social services standards.
Work with the Director of Programs to distribute financial aid to campers in need.
Create camper information documents, schedules, and cabin assignments for each session.
Communicate with parents and answer questions about summer camps.
Plan and deliver one to two weeks of summer camp staff training.
Manage, evaluate, and provide feedback to summer camp staff.
Coordinate online media with the Director of Development and Communications, including the summer camps website section and social media.
Serve as liaison and coordinate Nature Kids summer camp programming.
Assist counselors with behavior management, including conversations with campers and, when needed, parent communication.
Ensure campers are happy and healthy and programs run smoothly.

Benefits

Dental insurance
Health insurance
Paid time off
Vision insurance
401(k) matching
10 paid holidays
Paid vacation accruing from the first pay period and available to use as accrued
Paid sick time accruing immediately after hire
Retirement savings plan with a 3% employer match contribution
Cal-Wood pays 75% of the employee’s health insurance premium, with a choice of three plans
Cal-Wood pays 100% of dental insurance
Cal-Wood pays 100% of vision insurance
Cal-Wood pays 100% of life insurance with accidental death and dismemberment