Retail Facilities Operations Administrator

O'Reilly Auto Parts • Headquarters, KY

27d

About The Position

This role is responsible for managing vendor maintenance, processing invoices, and handling vendor payment inquiries. The administrator will review vendor packets to ensure all necessary documents are obtained and filed correctly, and verify that invoices meet all required criteria. Collaboration with Maintenance Coordinators, outside vendors, Accounts Payable, and the Finance Department is essential to ensure timely payment processing.

Requirements

• High School diploma or equivalent
• Basic computer skills (Microsoft Office, email, etc.)
• Good communication skills (verbal and written)
• Ability to handle multiple priorities and adapt to change
• Dependability and reliability.

Nice To Haves

• Associate degree or higher in relevant field
• 1-2 years’ of related experience
• Strong computer skills (Microsoft Office, email, etc.)

Responsibilities

• Maintains the departments vendor invoice email account: receiving, sending to appropriate team member for approval, timely response to vendor invoice payment inquiries.
• Maintains the departments new/potential vendor email account: receiving completed vendor packets, reviewing packet for all needed documentation, sending to appropriate team member for final review, set up new vendor in MARS.
• Maintaining vendor COI compliance and requirements.
• Review and process invoices to verify amounts, store numbers, and all necessary paperwork have been provided according to Retail Facilities invoicing requirements.
• Appropriately code all Retail Facilities Maintenance Coordinator approved invoices into the MARS system, and send on to the Accounts Payable/Finance Department for payment processing.
• Scan and upload invoices as well as related photos to the appropriate drive for future reference.
• Assist the Retail Facilities Admin Supervisor and Retail Facilities Operations Facilitator in all administration procedures as needed.
• Assist the department with special projects and other tasks as needed.

Benefits

• Competitive Wages & Paid Time Off
• Stock Purchase Plan & 401k with Employer Contributions Starting Day One
• Medical, Dental, & Vision Insurance with Optional Flexible Spending Account (FSA)
• Team Member Health/Wellbeing Programs
• Tuition Educational Assistance Programs
• Opportunities for Career Growth

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED