Facilities Administrator

FocusKPI Inc.•Mountain View, CA

1d•$30 - $40•Onsite

About The Position

FocusKPI is looking for a Facilities Administrator to join one of our clients, a high-tech SaaS company. This is a 6-month contract, on-site role in Mountain View, CA, requiring 5 days a week in the office. The pay range is $30/hr to $40/hr.

Requirements

Minimum 2 Years of Proven experience in operations, facility management, food facility management, or a related field in a corporate environment.
5-7 years of professional work experience overall.
Education: High School Diploma or equivalent
Excellent Communication Skills: Strong oral and written communication abilities to interact effectively with vendors, internal teams, and stakeholders.
Strong Vendor Management Experience: Demonstrated expertise in managing vendor relationships, contracts, and performance across various service areas.
Attention to Detail and Organizational Skills: High level of precision and organizational capability to manage contracts, budgets, and operational details efficiently.
Problem-Solving and Analytical Skills: Ability to identify issues, analyze data, and implement solutions to optimize vendor performance and operational efficiency.
Great Work Ethic: Commitment to delivering high-quality work and maintaining professionalism in all responsibilities.
On-Site Presence: Availability for 5 days on-site to oversee operations and ensure seamless coordination with teams and vendors.
Microsoft Office and any software in a corporate environment.

Responsibilities

Manage service vendor agreements, including renewals and terminations for facility needs.
Conduct quality control checks for each vendor under your responsibility.
Perform RFP (Request for Proposal) and RFQ (Request for Quotation) processes as needed.
Review invoices to ensure all services received and amounts billed align with contract terms.
Handle vendor registrations and process purchase orders (POs) as required.
Collaborate with the purchasing, finance, and legal teams to lead contract negotiations and approvals.
Manage yearly budgets, maintain records, and analyze financial data.
Oversee cafeteria vendor contracts, including agreements, renewals, terminations, operations, invoices, subsidy policies, and food quality.
Work with HR and Finance teams to establish and update company policies as needed.
Plan and manage cafeteria and kitchen facility maintenance schedules, including equipment replacements.
Assist senior planner to manage yearly budgets for cafeteria operations.
Attend weekly cafeteria meetings to address operational concerns and improve service quality.
Conduct regular site inspections to ensure cleanliness and maintenance standards are met.
Coordinate with the janitorial team for repairs, refills, utility tasks, and other maintenance needs.
Inspect the employee breakroom area regularly and coordinate with the facility team for furniture layout, repairs, rearrangements, or other maintenance needs.
Manage coffee and water service vendors, ensuring consistent and high-quality service.
Oversee and maintain appliances and recreational supplies in the breakroom to ensure functionality and availability.
Plan campus-wide events for employee engagement, including budget approvals, planning, and execution.
Manage event requests from across the campus, confirm details, and coordinate with vendors for support.
Ensure proper setup and execution of events by collaborating with relevant teams.
Maintain inventory of VIP suite supplies and amenities to ensure availability for guests.
Coordinate reservations, approvals, setups, and support (IT/Security/Facility) for VIP suite usage.
Manage and maintain office supplies, including inventory tracking and ordering.
Monitor and respond to incoming requests via email and ticketing systems.
Draft and distribute announcements for the Facilities team as needed.
Update company guidelines managed by the team.