Retail and Inventory Coordinator (PT) | The SOMM Hotel & Spa

Columbia Hospitality•Woodinville, WA

5d•$25 - $30•Onsite

About The Position

The Retail and Inventory Coordinator supports guest service and the day-to-day operation of the store, including sales, purchasing, receiving, merchandising, inventory control, reporting, and store organization. The role maintains a warm, professional approach with guests, anticipates their needs, answers product questions, and uses positive suggestive selling techniques. It performs opening and closing procedures, processes sales, and balances registers according to established procedures. The coordinator manages replenishment ordering by reviewing stock levels, sales trends, reorder needs, and vendor lead times. Using a computer-based inventory system, the role creates and maintains purchase orders, tracks outstanding orders, keeps item and vendor records accurate, and follows approved purchasing budgets and authorization procedures. It works with vendors on availability, pricing, quantities, schedules, backorders, and discrepancies, and receives merchandise by checking it against purchase orders and packing slips, recording receipts, and coordinating issues such as shortages, damage, returns, and credits. The role tags, prices, and stocks merchandise; replenishes the sales floor; maintains organized backstock and storage; and creates or refreshes displays according to brand and merchandising standards, seasonal needs, and promotions. It coordinates month-end physical inventory counts, investigates and reconciles discrepancies, submits adjustments for management approval, and delivers inventory reports and supporting records to management by established deadlines. It also reviews other inventory reports and communicates findings and replenishment recommendations. Additional duties include maintaining clean and organized store, checkout, and storage areas; accurately recording merchandise shipments and interdepartmental transfers; occasionally representing the store at special events; and assisting with employee training as assigned. The position is part-time, with scheduled month-end inventory, occasional special events, and weekend availability as required by leadership.

Requirements

Previous retail experience is strongly preferred, particularly in replenishment ordering, purchasing, receiving, and inventory control.
Ability to use computer-based inventory and point-of-sale systems to create purchase orders, record merchandise receipts, and run inventory reports.
Comfort using email and basic spreadsheets to communicate with vendors, organize purchasing records, and review inventory information.
Strong customer service skills and clear, professional communication with guests, vendors, coworkers, and management.
Basic math skills for cash handling, stock counts, purchasing quantities, and reviewing inventory differences.
Strong attention to detail, organization, and follow-through, with the ability to manage recurring inventory deadlines while supporting daily store operations.
Ability to present products and stock merchandise, and to create or update displays.
Availability for a part-time schedule that includes scheduled month-end inventory and occasional special events.
Weekend availability as required by leadership.

Responsibilities

Provide professional guest service, anticipate guest needs, answer product questions, and use positive suggestive selling techniques.
Perform store opening and closing procedures, process sales, and balance registers according to established procedures.
Review stock levels, sales trends, reorder needs, and vendor lead times to manage replenishment ordering and merchandise availability.
Create and maintain purchase orders, track outstanding orders, and maintain accurate item and vendor records in the inventory system while following budgets and authorization procedures.
Coordinate with vendors regarding purchasing, availability, pricing, order quantities, delivery schedules, backorders, and discrepancies.
Receive merchandise; verify its quantity and condition against purchase orders and packing slips; record receipts; and coordinate shortages, damage, returns, and credits.
Tag, price, and stock merchandise; replenish the sales floor; and maintain organized backstock and storage areas.
Create, modify, and refresh product displays according to brand and merchandising standards, seasonal needs, and promotions.
Coordinate and conduct month-end physical inventory counts, recount discrepancies, reconcile findings with system records, and submit inventory adjustments for management approval.
Run month-end inventory reports and provide accurate results and supporting records to management by established deadlines.
Run and review inventory reports, including stock on hand, low stock, sales by item, slow-moving merchandise, variances, and open purchase orders; communicate findings and replenishment recommendations.
Maintain neat, clean, and organized store, checkout, and storage areas, including outdoor storage or containers where applicable.
Follow merchandise shipping and interdepartmental transfer procedures, accurately record stock movements, and communicate special requests and orders to the supervisor and team.
Occasionally serve as a store ambassador at special events by welcoming guests, presenting merchandise, supporting displays, assisting with sales, and helping with setup or breakdown.
Assist with training employees on guest service, store procedures, merchandising, and inventory tasks as assigned.

Benefits

Hourly pay range of $25 to $30, depending on experience.
Tip and tip-pooling eligibility.
Daily pay option.
Paid time off and holiday pay.
Medical, dental, vision, and disability benefits.
401(k).
HSA/FSA plans with employer contribution.
Referral bonus.
Discounted lodging, dining, spa, golf, and retail.
Employee Assistance Program.
Volunteer opportunities.
Committee participation opportunities.
Task force work opportunities.
Online learning platform.
Third-party perks, including discounts on pet insurance, rental cars, movie and concert tickets, and theme parks and attractions.