Retail and Inventory Coordinator (PT) | The SOMM Hotel & Spa

Columbia Hospitality•Woodinville, WA

About The Position

The Retail and Inventory Coordinator supports guest service and daily store operations while managing purchasing, receiving, inventory control, merchandising, and reporting at The SOMM Hotel & Spa. The role maintains an inviting retail environment, keeps merchandise available without creating excess inventory, and ensures accurate inventory records and timely reporting. It includes a part-time schedule, scheduled month-end inventory, occasional special events, and weekend availability as required by leadership.

Requirements

Previous retail experience is strongly preferred, particularly with replenishment ordering, purchasing, receiving, and inventory control.
Ability to use computer-based inventory and point-of-sale systems to create purchase orders, record merchandise receipts, and run inventory reports.
Comfort using email and basic spreadsheets to communicate with vendors, organize purchasing records, and review inventory information.
Strong customer service skills and clear, professional communication with guests, vendors, coworkers, and management.
Basic math skills for cash handling, stock counts, purchasing quantities, and reviewing inventory differences.
Strong attention to detail, organization, and follow-through, with the ability to manage recurring inventory deadlines while supporting daily store operations.
An eye for product presentation and ability to stock merchandise and create or update displays.
Availability for a part-time schedule that includes scheduled month-end inventory and occasional special events.
Weekend availability as required by leadership.

Responsibilities

Welcome guests, anticipate their needs, answer product questions, and use positive suggestive selling techniques.
Perform store opening and closing procedures, process sales accurately, and balance registers according to established procedures.
Manage replenishment ordering by reviewing stock levels, sales trends, reorder needs, and vendor lead times.
Use the computer-based inventory system to create and maintain purchase orders, track outstanding orders, and maintain accurate item and vendor records.
Follow approved purchasing budgets and authorization procedures.
Work with vendors on purchasing, product availability, pricing, order quantities, delivery schedules, backorders, and order discrepancies.
Receive merchandise, verify quantities and condition against purchase orders and packing slips, record receipts, and coordinate shortages, damage, returns, or credits with vendors and management.
Tag, price, and stock merchandise; replenish the sales floor; and maintain organized backstock and storage areas.
Create, modify, and refresh product displays in line with the store’s brand, merchandising standards, seasonal needs, and promotions.
Coordinate and perform month-end physical inventory counts, investigate discrepancies, reconcile findings with system records, and submit adjustments for required management approval.
Run month-end inventory reports and provide accurate results and supporting records to management by established deadlines.
Run and review inventory reports, including stock on hand, low stock, sales by item, slow-moving merchandise, inventory variances, and open purchase orders; communicate findings and replenishment recommendations.
Keep the store, checkout station, and storage areas neat, clean, and organized, including outdoor storage or containers where applicable.
Follow merchandise shipping and interdepartmental transfer procedures, accurately record stock movements, and communicate special requests and orders to the supervisor and team.
Occasionally represent the store at special events by welcoming guests, presenting merchandise, supporting displays, assisting with sales, and helping with event setup or breakdown.
Assist with training employees on guest service, store procedures, merchandising, and inventory tasks as assigned.

Benefits

Hourly pay range of $25 to $30, depending on experience; eligible for tips or tip pooling.
Daily pay option.
Paid time off and holiday pay.
Medical, dental, vision, and disability benefits.
401(k).
HSA/FSA plans with employer contribution.
Referral bonus.
Discounted lodging, dining, spa, golf, and retail.
Employee Assistance Program (Columbia Cares).
Volunteer opportunities and committee participation opportunities.
Task force work opportunities in locations across the globe.
Online learning platform.
Third-party discounts, including pet insurance, rental cars, movie and concert tickets, and theme parks and attractions.