Residential Sales Contract Administrator

PRIME GROUP•Hollywood, FL

10d•Onsite

About The Position

The Residential Sales Contract Administrator provides vital support to the sales and leadership teams by managing the contract process for residential real estate transactions from execution through closing. Responsibilities include preparing and reviewing sales agreements, tracking deadlines, coordinating with internal and external parties, maintaining accurate contract files, and supporting reporting functions to ensure the smooth operation of residential sales activities.

Requirements

Bachelor's degree or 3+ years of contract administration, residential real estate, sales operations, or related administrative experience.
Proficiency in MS Word, Excel, Outlook, and contract management or CRM software.
Strong written and verbal communication skills.
Exceptional attention to detail and strong organizational skills.
Ability to analyze and interpret contracts, business documents, and transaction-related materials.
Ability to manage competing priorities, solve problems, and meet deadlines in a high-volume environment.

Nice To Haves

Experience supporting residential real estate transactions preferred.
Working knowledge of residential contract timelines, closing processes, and real estate documentation preferred.

Responsibilities

Prepare, review, and process residential sales contracts, addenda, disclosures, and related transaction documents.
Coordinate contract execution and ensure all required signatures, dates, and supporting documents are complete and accurate.
Track critical contract deadlines, including financing, inspection, contingency, escrow, and closing dates.
Maintain organized electronic and physical files for all residential sales transactions.
Communicate with sales staff, buyers, lenders, title companies, attorneys, and other parties to support timely closings.
Monitor contract status and provide regular updates to management and sales personnel.
Review transaction files for completeness and compliance with company procedures and applicable requirements.
Prepare closing packages and assist in coordinating closing logistics and post-closing documentation.
Enter and maintain accurate contract and buyer information in internal systems, databases, and tracking reports.
Assist with earnest money tracking, change orders, amendments, and other contract revisions as needed.
Support the preparation of correspondence, reports, summaries, and presentations related to residential sales activity.
Act as a liaison between the sales team, operations team, and executive leadership to ensure information flows efficiently.
Handle confidential customer, transaction, and company information with discretion in a fast-paced environment.
Manage multiple files and deadlines simultaneously while maintaining a high level of accuracy and organization.
Maintain a project management or tracking system to monitor contract milestones, outstanding items, and closing schedules.
Identify and escalate file issues, missing documentation, or deadline risks to management in a timely manner.
Assist with process improvements that enhance contract administration efficiency and accuracy.