Residency Program Coordinator - Dept. Emergency Medicine

Wayne State University•Detroit, MI

4d•Onsite

About The Position

Wayne State University is seeking a Residency Program Coordinator in the Department of Emergency Medicine at its Detroit campus. The coordinator oversees program operations to ensure the residency meets academic, administrative, and compliance requirements. Working with the Graduate Medical Education Department at the DMC, the coordinator manages resident rotations across the three-year residency, oversees academic milestones, interfaces with the ACGME and RRC, and completes the Program Information Form (PIF) and other documentation required to maintain accreditation. The role supports residents and provides guidance as needed. The coordinator provides analysis and operational support for accreditation and strategic planning in the Department of Emergency Medicine at the Wayne State School of Medicine. The position monitors the education process, recommends improvements, coordinates budgeting and funding support, monitors costs and resources, develops program strategies, and conducts needs assessments and cost-benefit analyses. It also serves as a primary technical and administrative resource, managing relationships with University and DMC personnel and external professional, client, and constituent groups. Reporting to the Program Director and the Chair of Emergency Medicine, the coordinator supports strategic planning and manages day-to-day ACGME and RRC processes, accreditation requirements, and performance-improvement initiatives. The role gathers and organizes data for decision-making; develops program materials; conducts presentations; analyzes performance and data trends; and recommends improvements to curriculum and work processes. The coordinator also responds to complex inquiries, keeps current with relevant developments, and represents the program in professional organizations, committees, and task forces.

Requirements

Bachelor's degree, or an equivalent combination of education and/or experience; graduation from an accredited college or university is specified.
Extensive program management experience.
Extensive knowledge of ACGME and RRC requirements related to Emergency Medicine graduate education.
Extensive knowledge of GME and University policies and procedures.
Ability to work independently and without formal instructions.
Ability to delegate work, set clear direction, and manage the workflow of large projects.
Group-based problem-solving and sound decision-making skills.
High proficiency in Microsoft Office, including Access, Excel, PowerPoint, and Word; New Innovations; ERAS; and a statistical software package.
Excellent oral and written communication skills, including the ability to communicate effectively with others.
Strong analytical and problem-solving skills.
Ability to evaluate, interpret, and present information effectively in professional documents or presentations.
Demonstrated attention to detail and ability to achieve a high degree of accuracy.
Ability to manage multiple projects concurrently, prioritize and plan work, and meet deadlines.
Refined organizational and time-management skills.

Nice To Haves

Advanced coursework in a specific discipline preferred.
Experience in graduate medical education is a plus.

Responsibilities

Oversee residency program operations to ensure academic, administrative, and compliance requirements are met.
Coordinate resident rotations over the three-year residency with the Graduate Medical Education Department at the DMC.
Oversee academic milestones, support residents, and provide guidance as needed.
Interface with the ACGME and RRC, complete the PIF and other required documentation, and manage processes necessary to maintain continuing accreditation.
Provide analysis and operational support for accreditation and strategic planning.
Monitor the education process and recommend improvements to meet established standards for medical education and residency certification.
Coordinate development of budgeting and funding support programs; monitor program costs and analyze resources, equipment, and services.
Plan, develop, and implement program strategies; identify program needs and propose or engage in changes aligned with program objectives.
Coordinate needs assessments and cost-benefit analyses, and independently direct work toward program objectives and service improvements.
Serve as the primary technical and administrative resource for program management, interfacing with University and DMC personnel and outside groups.
Provide consultative services and disseminate information about program objectives and activities.
Oversee and participate in special research on operational programs; prepare program proposals and specifications.
Support the strategic planning process and report to the Program Director and Chair of Emergency Medicine.
Respond to complex inquiries and integrate relevant technical and administrative developments into program operations.
Participate in professional organizations and represent the program on committees and task forces.
Gather, organize, filter, and store data to support accreditation and strategic planning decisions.
Coordinate development of program materials and conduct individual and group presentations.
Analyze performance and data trends and their impact on education processes; initiate studies and recommend improvements to curriculum and work processes.
Monitor and respond to changes in the accreditation process and coordinate accreditation and strategic-planning performance-improvement initiatives.