01474 - Residency Administrator Asst

Virginia Department of Transportation•Fredericksburg, VA

17h•$94,021 - $152,784

About The Position

The Residency Administrator Assistant supports the Residency Administrator or Resident Engineer in coordinating, integrating, and managing VDOT resources that affect the Residency program. At the Residency Administrator’s discretion, the role may serve as a focal point for services and as a primary contact or liaison for local governments on activities affecting the local geographic region. The position manages resources allocated to the program to accomplish its objectives. The role supports stakeholder communications and partnerships, emergency preparedness and response, management of budgets and other resources, safety initiatives, and coordination and delivery of residency programs. It works with district sections, local governments, public agencies, citizens groups, and other stakeholders on project delivery, development plans, maintenance and operations, and local needs. The position also supports compliance with applicable transportation, emergency-response, environmental, fiscal, procurement, and inventory requirements.

Requirements

Ability to communicate effectively orally and in writing with internal and external stakeholders at all levels.
Ability to lead people and achieve results through others.
Ability to make timely, quality decisions without complete information.
Ability to manage and direct a large-scale, multifaceted public service operation, including budgeting, prioritizing, scheduling, and problem solving.
Ability to manage conflict and train and manage others’ performance.
Ability to work with customers with multiple needs or interests to resolve issues and complaints.
Considerable knowledge of federal and state transportation rules, regulations, and policies.
Considerable knowledge of roadway construction and maintenance operations, equipment, materials, and techniques.
Skill in maintaining effective relationships and building teams.
Skill in using computers and software applications.
Valid driver's license.

Nice To Haves

Training, experience, or education in Civil Engineering or a related field.
Experience in budget development and administration using automated financial software systems.
Experience managing transportation programs and projects of varying complexity.
Experience leading and supervising others.
Professional Engineer license or Engineer in Training.
Working knowledge of transportation engineering principles and practices.

Responsibilities

Assist the Residency Administrator or Resident Engineer with coordination, integration, and management of VDOT resources affecting the Residency program.
Serve, at the Residency Administrator’s discretion, as a focal point for services and primary contact or liaison for local governments on activities affecting the region.
Manage program resources to accomplish objectives.
Build and maintain stakeholder partnerships; communicate business plans and actions, gather feedback, represent VDOT perspectives and business needs, and investigate and respond to customer concerns.
Participate in or conduct meetings with public agencies and citizens groups to disseminate or gather information.
Take administrative actions and management decisions that support credibility, public trust, and goodwill.
Ensure employees are trained for emergency response duties and that required PPE and other emergency equipment are available.
Oversee emergency-response training, coordination, and implementation of emergency action plans in compliance with FEMA and FHWA regulations.
Secure hired equipment and emergency resources and establish snow removal and emergency-response plans.
Evaluate trends and future needs, analyze problems, and implement solutions or make recommendations.
Manage MEL to support effective use of budgets and resources.
Oversee a safe and healthy work environment and manage fiscal, inventory, and budget activities in support of District Dashboard targets.
Promote ethical fiscal, procurement, and inventory practices; develop budget requests; ensure expenditures remain within allocations; and ensure employees assigned asset or inventory duties are trained.
Lead, promote, and enhance the safety program through daily interactions and special events.
Lead the residency team in delivering programs and providing quality, professional service to internal and external customers.
Assist with delivery of the Residency Program and development of SYP priorities and strategies.
Coordinate with district sections on local context and project delivery, and receive project scope and status briefings.
Facilitate discussions among stakeholders on sensitive land development issues and promote communication and collaboration across organizational boundaries.
Review development plans, participate in project meetings, and communicate with ACE to ensure designs address local government needs, support economic growth, avoid adverse impacts, and do not conflict with future projects.
Take an active role in project scoping.
Assist the Residency Administrator or Resident Engineer with Maintenance and Operations Program Delivery.
Administer maintenance budgets and projects to meet Dashboard targets and expend funds appropriately to maintain assets.
Develop and implement plans to use VDOT and alternate resources to accomplish program goals.
Monitor operations and plans for environmental compliance; investigate, resolve, and diffuse conflicts; and apply industry best practices to maintenance and operations program delivery.