12094 - Residency Administrator Assistant

Virginia Department of Transportation•Louisa, VA

4d•$77,994 - $126,741

About The Position

Assist the Residency Administrator or Resident Engineer in coordinating, integrating, and managing VDOT resources that affect the Residency program. At the Residency Administrator’s discretion, serve as a focal point for services and as a primary contact or liaison for local governments on activities affecting the local geographic region. Manage resources allocated to the program to accomplish its objectives. The role supports stakeholder communications and partnerships, emergency operations and preparedness, resource and business-function management, safety, residency program coordination, and maintenance and operations program delivery. Responsibilities include representing VDOT at meetings and public forums, responding to customer concerns, ensuring staff and equipment are ready for emergencies, managing budgets and inventory, coordinating project delivery with district sections and local governments, reviewing development plans, and monitoring environmental compliance. The position also leads the residency team in delivering professional service and promoting safe, ethical, and effective operations. VDOT employees must abide by VDOT’s Code of Ethics and the Commonwealth’s Standards of Conduct.

Requirements

Ability to communicate effectively orally and in writing with internal and external stakeholders at all levels.
Ability to lead people and achieve results through others.
Ability to make timely, quality decisions without complete information.
Ability to manage and direct a large-scale, multifaceted public-service operation, including budgeting, prioritizing, scheduling, and problem-solving.
Ability to manage conflict and train and manage the performance of others.
Ability to work effectively with customers who have multiple needs or interests to resolve issues and complaints.
Considerable knowledge of federal and state transportation rules, regulations, and policies.
Considerable knowledge of roadway construction and maintenance operations, equipment, materials, and techniques.
Skill in building and maintaining effective relationships and teams.
Skill in using computers and software applications.
Working knowledge of transportation engineering principles and practices.
Valid driver’s license.

Nice To Haves

Training, experience, or education in Civil Engineering or a related field.
Experience in budget development and administration using automated financial software systems.
Experience managing transportation programs and projects of varying complexity.
Experience leading and supervising others.
Professional Engineer license or Engineer in Training.

Responsibilities

Assist the Residency Administrator or Resident Engineer in coordinating, integrating, and managing resources that affect the Residency program.
At the Residency Administrator’s discretion, serve as a focal point for services and as a primary contact or liaison for local governments on regional activities.
Build and maintain stakeholder partnerships; communicate business plans and actions, gather feedback, and represent VDOT, the district, or residency at meetings, committees, groups, and public forums.
Investigate and respond to concerns from internal and external customers, and take administrative actions and management decisions that support public trust and credibility.
Ensure employees are trained for emergency response duties and that PPE and other emergency equipment are available.
Oversee emergency training, coordination, and implementation of emergency action plans in compliance with FEMA and FHWA regulations.
Secure hired equipment and emergency resources, and establish snow-removal and emergency-response plans.
Identify trends and future needs, analyze problems, and implement solutions or make recommendations.
Manage MEL, budgets, fiscal activities, inventory, and resources to support District Dashboard targets; develop budget requests, ensure expenditures remain within allocations, and promote sound and ethical practices.
Ensure employees assigned asset or inventory duties are properly trained and oversee a safe and healthy work environment.
Lead and promote the safety program through daily interactions and special events.
Lead the residency team in delivering quality, professional service and assist with delivery of the Residency Program and development of SYP priorities and strategies.
Coordinate with district sections on local context and project delivery, and receive briefings on project scope and status.
Facilitate discussions among stakeholders on sensitive land-development issues; promote communication and collaboration across organizational boundaries.
Review development plans, participate in project meetings, communicate with ACE about design needs and impacts, and take an active role in project scoping.
Assist the Residency Administrator or Resident Engineer in maintenance and operations program delivery.
Administer maintenance budgets and projects, expend funds appropriately to maintain assets, and develop and implement plans using VDOT and alternate resources to accomplish program goals.
Monitor operations and project plans for environmental compliance, investigate and resolve conflicts, and apply industry best practices to maintenance and operations program delivery.