Research Support Manager - Cancer Center - Hybrid

University of Iowa•Iowa City, IA

11d•Hybrid

About The Position

The Holden Comprehensive Cancer Center at the University of Iowa is seeking a Research Support Manager. This role is responsible for the development, preparation, submission, and post-award administration of grants and contracts for the Holden Comprehensive Cancer Center. The position involves coordinating the preparation and writing of grant proposals, ensuring compliance with contract/grant terms according to University policies and funding agency requirements. Key duties include developing budgets, managing subcontracts, preparing status reports and financial statements, and disseminating information on funding opportunities. This role provides essential administrative support for major grants such as the P30 Cancer Center Support Grant (CCSG), a large SPORE grant, and multi-PI multi-project proposals, requiring strong collaboration across multiple departments and institutions. The CCSG supports research programs, a clinical trials office, and core facilities across various colleges and departments. The P50 Neuroendocrine Tumor (NET) SPORE involves multiple projects, cores, and award programs. This position is eligible for a hybrid work arrangement after an initial 6-month onsite training period, with the majority of work expected on the UI Health Care campus. Work arrangements are subject to annual review and must comply with remote work policies.

Requirements

Bachelor’s Degree with experience in research administration or an equivalent combination of education and experience is necessary
Reasonable (3-5 years) administrative, supervisory and/or program experience.
Reasonable (3-5 years) experience working with administrative budgets.
Experience with grants management and database systems.
Excellent written, verbal and interpersonal communication skills.
Excellent organizational skills.
Proficient in computer software applications.
Overnight and weekend travel.

Nice To Haves

A Master’s degree is desirable.
In depth understanding of federal funding agencies.
Knowledge of current local, state and federal regulatory guidelines and procedures.
Knowledge of University of Iowa policies, procedures and regulations.

Responsibilities

Respond to faculty inquiries regarding specific grant opportunities; make recommendations regarding economic feasibility; establish timelines to assure project deadline dates are met; monitor progress of proposal development, develop budgets; comply with internal and sponsor deadlines; obtain institutional approvals; route proposals; authorize and train users on electronic submissions systems.
Identify and evaluate additional sources of funding for research and development programs; assisting principal investigators and staff with interpretation of guidelines and with the preparation and processing of grant applications; serve as HCCC liaison to external agencies with regard to cancer research efforts of faculty; develop working knowledge of funding opportunities in the area of cancer related research.
Assist investigators associated with the HCCC in finding and obtaining external and internal research funding.
Perform routine review of grant funding agency regulations to identify/obtain specific grant or guideline information and updates to assure information is integrated into grant submission documents appropriately.
Coordinate grant submissions for faculty, staff and students associated with the HCCC.
Participate in the development and preparation of grant proposals including budget preparation.
Review and respond to internal requests for information; review and proof information to ensure documents are accurate and complete prior to submission to grant funding agency/organizations.
Prepare proposals, pre-proposals and letters of collaboration.
Maintain current knowledge of electronic proposal submission processes for all types of grants; extensive use of Cayuse (similar to Grants.gov) NIH Research Performance Progress Reports (RPPR) & Proposal Central.
Oversee the preparation and submission of forms assuring leadership review and compliance with required guidelines.
Lead input validation, system integrity, and reporting functionality for the Research Evaluation System (EVAL) for P30 CCSG data capture and reporting.
Guide staff and others in the HCCC involved with preparing and processing routing forms utilizing the UIRIS electronic routing forms and other electronic forms related to grants and contracts.
Answer questions and provide tutorials as necessary.
Meet with new faculty/cancer center members to review grant application processes and enhance grant preparation skills.
Oversee and manage a large group of externally and internally funded grants and contracts, including forecasting and interpreting funding agency and University guidelines.
Manage budgets for all grants, contracts and programs; work with PIs to ensure required program reports are completed and sent to funding agencies.
May assist in budget development, analysis, and recommendations.
Establish and be responsible for the fiscal management for research programs, contracts, services and administrative support activities.
Establish fiscal controls; monitor budgets and meet with principal investigators/directors and staff to discuss expenditures and recommendations on materials, equipment, and staff recruitment and travel related activities.
Advise faculty and staff on research support activities including the appropriateness of expenditures, contract or grant requirements, extension requirements and changes in policies and procedures.
Continuously review, coordinate and manage financial status of grants and program activities with preparation of annual progress reports; funding allocations and re-budgeting; adhering to State and Federal guidelines and restrictions for budgeted funds and any consortium sub-contracts.
Analyze, monitor and report financial data, information and reports.
Keep grants submitted and received.
Assist/participate in the annual budget process in coordination with the Director and Associate Director for Administration.
Monitor and advise on equipment procurements relative to existing equipment, and funding authorization.
Meet monthly with PIs, project and core leaders to review research projects for updates and to ensure scope of work and financial issues are addressed.
Oversee HCCC Seed Grant Programs supported by the National Institutes of Health/National Cancer Institute (NIH/NCI) Cancer Center Grant, ACS Institutional Grant and other programs as developed by the HCCC, including support, program announcements, evaluation and awards.
Secures periodic updates and year-end reporting for each seed grant.
Facilitates the HCCC Research Review Committee.
Develop and implement strategic planning to meet grants-related goals of the unit or department.
Provide necessary training and support based on new and/or changing guidelines.
Assemble, edit and distribute program-related educational and promotional materials.
Participate in the coordination of site visits and HCCC retreats, including developing agendas and presentation of documentation relating to administrative structure and fiscal dimensions of programs.
Oversee all aspects of grant related newsletters.
Provide direction on collection of information, interact with HCCC Communication Specialist on layout and printing and rollout distribution with administrative staff.
Participate as an ad-hoc member of the HCCC Research Executive Committee.
Assist the Director and Associate Director in the preparation of strategic planning documents related to finances, personnel and space allocation.
Assure compliance with contract/grant terms in accordance with University policies and state and federal regulations.
Prepare reports to University Institutional Review Board (IRB-01) and for Animal Care and Use (ACURF).
Collaborate with staff to accrue data for these studies, review and summarize information for investigators and IRB-01 to initiate and compose correspondence and related materials to investigators outlining review of the protocol studies, and maintain documentation of protocols and relevant data, follow-up correspondence, summaries, and prepare modifications and annual certification.
Review and submit Federal Grant Agency Personnel Effort Reports for HCCC staff, quarterly and annually as requested.
Direct non-competing report preparation and specialized reports requested by funding agencies or PIs for HCCC administered grants and contracts.
Conduct special studies and prepare specialized reports for the HCCC.
Prepare materials for presentations, distribution or publication.
Prepare correspondence and other presentations for the Director and Associate Director of the HCCC.
Work with the Division of Sponsored Programs to design and implement reports.
Serve as liaison for both internal and external agencies including; National Institutes of Health/National Cancer Institute (NIH/NCI), Iowa Department of Health and Human Services, American Cancer Society, other collaborating institutions (such as the Mayo Clinic), University of Iowa Grant Accounting, the Division of Sponsored Programs, faculty, staff, clinicians and researchers for the negotiation and management of ongoing research contracts and grants as well as maintain mutually beneficial relationships.
Serve as the administrative supervisor for assigned staff; hire, onboard, develop, and manage the performance of assigned staff, including but not limited to ensuring staff are compliant with UI policies and procedures.
Assists in orientation and education of new staff.
Develops training program to educate new and existing staff.
Assists in education of existing staff regarding new processes and expectations; monitors adherence to new procedures; captures feedback on new procedure implementation.