Associate, Center Support, Cancer Center

Sanford Burnham Prebys Medical Discovery Institute•San Diego, CA

23h•$27 - $35•Onsite

About The Position

Sanford Burnham Prebys is a vibrant global community of talented scientists and researchers from over 30 countries, dedicated to advancing biomedical sciences and cultivating the next generation of scientific leaders. The institution aims to provide meaningful opportunities for researchers of all backgrounds to learn, innovate, and make breakthrough discoveries that improve human health. The Center Support Associate provides high-level administrative and research support to the Sanford Burnham Prebys NCI-Designated Cancer Center, ensuring the smooth operation of Center leadership activities. This role is critical in helping the Cancer Center achieve its mission by driving administrative excellence.

Requirements

Associate degree, or equivalent education, training and/or experience from which comparable knowledge, skills and abilities have been attained.
Four years prior experience providing administrative support in a high demand, challenging environment.
Possesses strong analytical, time management, organizational, communication (written and verbal), and interpersonal skills
Able to exercise sound judgement and critical thinking skills
Able to seamlessly switch from one task to another
Able to prioritize workload
Works independently as well as in a team environment
Be responsible, organized, and a problem solver
Possesses strong attention to detail
Effectively interacts with individuals from various cultures and backgrounds
Professional proficiency in Microsoft Office suite; Microsoft 2016 or Office 365 is preferred – Intermediate skill in Outlook, Word, Excel and Power Point.
Capacity to learn department-specific software tools as needed

Nice To Haves

Bachelor’s Degree in a related field is preferred.
Previous experience in pre- and post-award grant administration beneficial

Responsibilities

Manage faculty and lab calendars; schedule internal/external meetings
Coordinate domestic and international travel; process reimbursements and credit card reconciliation
Interface with institutional offices on behalf of faculty
Post and manage Cancer Center-related announcements on institutional websites and social media (LinkedIn and Bluesky)
Support seminars, symposium, and events coordination
Track regulatory credentials for faculty and trainees across sponsor platforms; ensure all required training and profiles (e.g., ORCID, eRA Commons) are up to date.
Lab ordering for non-scientific supplies
Assist with project timelines, internal checklists, and coordination of complex applications
Build detailed budgets and justifications
Assist PIs and key personnel with generating NIH biosketches and current/pending support documentation using SciENcv
Coordinate and verify submission documents from consortia, subcontractors, and collaborators
Identify standard and targeted funding opportunities relevant for Cancer Center faculty using sponsor webpages and InfoEd SPIN; maintain internal tracking systems for LOIs and invited applications via regular communications
Support targeted faculty through individualized communications and reminders about upcoming opportunities, deadlines, and documentation needs
Monitor monthly financial reports and update PIs on balances in support of Research Accounting
Assist with preparation of progress and final reports for awarded and complex grants, including upkeep of MyNCBI, managing internal timelines and biographies/libraries as needed
Assist faculty with patent/invention reporting and submission processes for funded research
Perform additional tasks and responsibilities as directed by the Cancer Center Director or ADA to support the broader research mission and administrative excellence of the Center.