SCI required

LMI•Arlington, VA

10d

About The Position

LMI seeks a Research Specialist to support a federal customer in Arlington, Virginia, as a CATMS Correspondence Manager/Editor, Records Manager, and FOIA specialist for the Energy, Installations, and Environment (EI&E) office. The role manages correspondence and task workflows, coordinates and edits executive correspondence for senior leader signature, and supports records management, FOIA responses, information requests, and SharePoint activities. The position also provides travel-approval support and helps streamline office processes and communication.

Requirements

TS/SCI clearance required.
At least 5 years of experience supporting senior DoD leadership.
Excellent written, oral, and interpersonal communication skills.
High level of experience managing, coordinating, editing, and formatting CATMS packages.
Prior experience providing administrative support to senior DoD leadership.
Excellent organizational skills and ability to establish and maintain working relationships with internal and external staff.
Ability to work independently and take a proactive role.
Flexibility and ability to prioritize tasks according to senior staff requirements.
Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
Ability to maintain a positive attitude and work as part of a team in a dynamic environment.
Ability to interact effectively and tactfully with senior government and industry executives and Pentagon staff.
Ability to create and foster a cooperative work environment.
Self-directed and detail-oriented, with the ability to adapt to changing work efforts and manage shifting priorities.

Nice To Haves

Bachelor’s degree preferred.
Records management experience preferred.
FOIA experience preferred.

Responsibilities

Manage CATMS for the Energy, Installations, and Environment office.
Coordinate with stakeholders to ensure correspondence packages are complete and accurate from beginning to end.
Edit and process executive correspondence packages for senior leader signature, including congressional letters and reports, decision memoranda, DoD policies and directives, award packages, staff detailee packages, and responses to incoming mail.
Ensure written correspondence meets Departmental standards, guidelines, and current business rules.
Use CATMS to respond to incoming taskers and route packages forward for signature.
Facilitate weekly calls with Front Office counterparts to discuss current topics and issues.
Coordinate with subordinate offices to assign, review, and route CATMS packages to appropriate points of contact.
Check CATMS packages for formatting, proofread and edit as needed, prepare documents for signature, and ensure proper routing through hard copy and CATMS.
Brief senior government officials on the status of organizational CATMS packages.
Attend meetings, take notes, record taskers and actions, and update staff as needed.
Task and coordinate responses to FOIA, DoDIG, GAO, and other government information requests.
Translate strategic goals and objectives into actionable tasks and facilitate execution through stakeholder engagement, process management, and cross-organizational communication.
Provide backup support for EI&E FOIA responses, the OASW (EI&E) Records and Information Management program, the EI&E SharePoint migration, and setup and use of SharePoint sites and libraries.
Streamline processes, improve information flow, and foster a collaborative and efficient work environment.
Review DTS authorizations for government travel approval.
Review DTS vouchers for government travel approval.