SCI required

LMI•Arlington, VA

22h•$115,000 - $122,000•Onsite

About The Position

LMI seeks a Research Specialist serving as a CATMS Correspondence Manager/Editor, Records Management, and FOIA specialist to support a federal customer in Arlington, Virginia. The role supports the Energy, Installations, and Environment (EI&E) office by managing correspondence and task packages, records management activities, and information requests. The position also provides administrative and coordination support to senior Department of Defense leadership.

Requirements

TS/SCI clearance.
At least 5 years of experience supporting senior DoD leadership.
Excellent written, oral, and interpersonal communication skills.
Extensive experience managing, coordinating, editing, and formatting CATMS packages.
Prior experience providing administrative support to senior DoD leadership.
Excellent organizational skills and ability to establish and maintain working relationships with internal and external staff.
Ability to work independently and take a proactive role.
Flexibility and ability to prioritize tasks according to senior staff requirements.
Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
Ability to maintain a positive attitude and work as part of a team in a dynamic environment.
Energy, enthusiasm, tact, and ability to interact effectively with senior government and industry executives and Pentagon staff.
Ability to create and foster a cooperative work environment.
Self-directed, detail-oriented approach to assigned tasks, with ability to adapt to changing work efforts and manage shifting priorities.

Nice To Haves

Bachelor’s degree preferred.
Records management experience preferred.
FOIA experience preferred.

Responsibilities

Manage CATMS for the Energy, Installations, and Environment office and coordinate with stakeholders to ensure correspondence packages are complete and accurate from start to finish.
Edit and process executive correspondence packages for senior leader signature, including congressional letters and reports, decision memoranda, DoD policies and directives, military and civilian award packages, staff detailee packages, and responses to incoming mail.
Ensure written correspondence products meet Departmental standards, guidelines, and updated business rules.
Use CATMS to respond to incoming taskers and route packages forward for signature.
Facilitate weekly calls with Front Office counterparts to discuss current topics and issues.
Coordinate with subordinate offices to assign, review, and route CATMS packages to appropriate points of contact.
Check CATMS packages for formatting, proofread and edit as needed, prepare documents for signature, and ensure proper routing through staff via hard copy and CATMS.
Brief senior government officials on the status of organizational CATMS packages.
Attend and participate in meetings, take notes, record taskers and actions, and update staff as necessary.
Task and coordinate responses to FOIA, DoDIG, GAO, and other requests for government information.
Translate strategic goals and objectives into actionable tasks through stakeholder engagement, process management, and cross-organizational communication.
Provide backup support for EI&E colleagues with FOIA responses, the OASW (EI&E) Records and Information Management program, the EI&E SharePoint migration, and setup and use of SharePoint sites and libraries.
Centralize office efforts by streamlining processes, improving information flow, and fostering a collaborative and efficient work environment.
Review DTS authorizations for government travel approval.
Review DTS vouchers for government travel approval.