Research Program Administrator

Oregon Health & Science University•Portland, OR

17h•Hybrid

About The Position

This position is within the Department of Medicine and supports the Division of Arthritis and Rheumatic Diseases and the Division of Nephrology and Hypertension. This position is supervisory and oversees the clinical trials research staff, volunteers and students who support multiple Principal Investigators (PIs) in the coordination and administration of industry sponsored clinical trials and investigator-initiated studies. The position works with the ARD and NHT Division Managers, Administrative Coordinator, PIs, the DoM Research Office and many others in the day-to-day clinical trials research operations and longer-term development and growth of the enterprise.

Requirements

Bachelor’s degree and two years of experience leading projects; OR Associate’s degree and three years of experience leading projects; OR Equivalent combination of education, training, and experience
At least three years of administrative support experience supporting a team of 10 or more
Working knowledge of medical terminology, moderate to advanced computer skills including proficiency in Excel and Word.
Must have flexible style with excellent time management and multitasking skills; ability to work well with all levels of organization and to work both effectively independently and as part of a team; ability to keep clear, accurate and precise written and electronic documentation; strong analytical skills; fine attention to detail and refined troubleshooting skills.

Nice To Haves

Bachelor’s degree with major courses in the field of research is preferred
Prior clinical research experience in a complex health system or university setting
Prior experience leading a clinical trials research team
Prior supervisory experience in a clinical research setting
Advanced clinical examination & vital signs assessment
Phlebotomy training
Familiarity with health record and research database systems
SOCRA Clinical Research Professional Certification Examination (CCRP®)

Responsibilities

Primary supervisor and point of contact for clinical trials support staff (TICRAs, RA2s, volunteers, and visiting students) for the Division of Nephrology & Hypertension, and the Division of Arthritis & Rheumatic Diseases.
Assists with oversight and coordination of clinical trials research enterprise for ARD and NHT with the PIs, Division Heads and Division Managers.
Plans and leads research team meetings and trainings for research team including the PIs, Sub-Is, Research Assistants, and DoM Research Development Manager.
Works with the Division Manager and PIs for determining study assignments to staff.
Maintains training materials and is the primary onboarding entity for new clinical research staff.
Oversees all studies managed in eCRIS, InfoEd, Redcap, eIRB, Florence and other research portals.
Oversees responsibility for hiring and onboarding all clinical research staff and volunteers.
If applicable, ensures back-up research coordinators (OCTRI) have resources to complete study activities in the event of an absence (study documents/supplies organized and accessible).
Designs and implements procedures and process changes to maximize staff efficiency.
Maintains employee compliance with various certifications.
Assigns daily tasks and schedules to staff and volunteers.
Coordinates with OPAM and Contracts office during budget and contract negotiation process.
Coordinates with DoM office and OPAM for account maintenance, invoicing, and reconciliation.
Actively screens and consents patients for the studies and conduct study visits. This will include coordinating appointments with the PI and/or sub-PI as needed.
Submit modification approvals to the IRB and complete all other IRB reportorial requirements.
Completes electronic data entry for research patients in a timely manner.
Maintain and organize study binders, as well as prepare for site visits and meet with monitors.
Participate in recruitment activities for active studies.
Coordinates care of research patients with their specialists/PCPs.
Analyzes budgetary data, verifies figures and develops budget proposals; recommends allocation of budgetary funds.
Invoices/processes invoices with industry sponsors.
Works with the Division Manager and DoM Grants and Contracts Coordinator on financial management of awards as well as responds to questions regarding deficits and surplus.