Research Grants Coordinator - Center for Advancing Population Science

Medical College of Wisconsin•Wauwatosa, WI

About The Position

The Research Grants Coordinator develops grant applications, prepares grant budgets, monitors and reports on finances, and prepares and monitors subcontracts while maintaining compliance with federal and state laws. Oversight includes research involving human subjects, laboratory animals, environmental safety, and other non-financial compliance requirements related to sponsored research and grants management. The coordinator works with the Division Administrator, Grants and Contracts office, Principal Investigators, and related departments to ensure accountability, compliance, and accuracy in grant budgets and submissions in eBridge. The role serves as a liaison among faculty, MCW departments and centers, and external collaborators; supports resolution of pre- and post-award issues; organizes research activities and communications; and coordinates administrative development of timelines, forms, and responses for routine and complex proposal calls. The position verifies compliance with grant-source requirements; tracks grant and contract mechanisms, funding announcements, proposals, reviews, and awards; and supports the collection, analysis, and dissemination of research data and proposal development. It also develops and maintains databases and submission files, tracks deadlines and reporting timelines, identifies administrative process problems, and coordinates meetings and grant-tracking information for large programmatic or multiple-PI projects.

Requirements

Bachelor’s degree required; appropriate experience may substitute for education on an equivalent basis.
At least 3 years of experience required.
Knowledge of biology, chemistry, mathematics, documentation, and records management.
Data utilization, complex problem-solving, critical-thinking, and resource-management skills.
Writing skills.
Ability to detect and translate speech or other communication.
Work requires occasionally lifting moderate-weight materials and standing or walking continuously.
May occasionally need to distinguish colors and perceive relative distances between objects.

Responsibilities

Work with the Division Administrator, Grants and Contracts office, Principal Investigators, and related departments to support accountability, compliance, and accuracy in grant budgets and eBridge submissions.
Serve as a liaison between faculty, MCW departments and centers, and external collaborators regarding research grant processing; assist with pre- and post-award issues.
Organize and coordinate research activities and communications.
Lead administrative organization, timeline development, and analysis of required forms and responses for routine and complex grant mechanisms and proposal calls.
Verify that grants comply with grant-source requirements.
Assist with tracking grant and contract mechanisms, funding announcements, proposal management, internal review, and award functions.
Oversee collection, analysis, and dissemination of research data and grant proposal development.
Develop, implement, and maintain databases and files related to grant submissions.
Maintain program timelines and track deadlines for submissions, funding cycles, and annual reports.
Identify system or procedural problems in funding proposal administration and communicate them to appropriate faculty and staff.
Coordinate meetings and grant-tracking information for large programmatic or multiple-PI grant projects.
Prepare grant applications and budgets; monitor and report on finances; and prepare and monitor subcontracts.
Maintain compliance with federal and state requirements, including non-financial research compliance.

Benefits

Healthcare coverage, including health, vision, and dental insurance.
Flexible Spending options.
403B retirement package.
Competitive vacation and paid holidays.
Tuition reimbursement.
Paid parental leave.
Employee and Family Assistance Program (EFAP).
Pet insurance.
On-campus fitness facility with onsite classes.
Discounts on select cell phone plans, local fitness facilities, and Milwaukee recreation and entertainment.