Research Finance Coordinator
About The Position
The Research Finance Coordinator supports the financial management of clinical research activities within a community oncology clinic. The role oversees post-award administration of clinical trial budgets, sponsor invoicing, and payment reconciliation to ensure compliance with institutional policies, sponsor agreements, and regulatory requirements. The coordinator works with clinical research staff, investigators, sponsors, and the billing department to support accurate financial tracking, timely invoicing, and sustainable research operations. Responsibilities include managing trial financial information in the Clinical Trial Management System (CTMS), tracking study activity and billable events, reconciling revenue and expenses, preparing financial reports, maintaining supporting documentation, and assisting with audits and process improvements. The position also serves as a liaison among sponsors, contract research organizations, and the clinical research finance department.
Requirements
- Bachelor’s degree in Accounting, Finance, Business Administration, Health Administration, or a related field; equivalent work experience in clinical research finance may be considered in lieu of a degree.
- 2–5 years of experience in clinical research finance.
- Experience with a Clinical Trial Management System, such as Clinical Conductor, OnCore, RealTime CTMS, or similar.
- Prior experience in sponsor invoicing, accounts receivable, and post-award grant or contract management.
Responsibilities
- Set up and maintain clinical trial budgets in the CTMS, ensuring alignment with contract terms and payment schedules.
- Review and track patient visit activity, study milestones, and billable events in the CTMS to support accurate invoicing.
- Reconcile clinical trial revenue and expenses for appropriate allocation and accurate reporting.
- Support the negotiation and review of clinical trial budgets to ensure fair market value and adequate cost recovery.
- Generate and submit sponsor invoices according to executed clinical trial agreements and payment terms.
- Track sponsor payments, follow up on outstanding invoices, and support timely receipt of funds.
- Maintain detailed financial documentation for billing and payment activities.
- Collaborate with the finance team to post payments, resolve discrepancies, and perform month-end reconciliation.
- Prepare monthly or quarterly financial reports for clinical research leadership.
- Ensure trial-related financial activities comply with applicable regulations and institutional policies.
- Maintain complete and accurate financial records and support internal and external audits.
- Work with clinical research leadership and coordinators to ensure financial accuracy and compliance.
- Serve as a liaison between sponsors, CROs, and the clinical research finance department.
- Guide research staff on CTMS data entry related to billing, milestone tracking, and financial reconciliation.
- Participate in process improvement initiatives to streamline clinical research financial workflows.
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What This Job Offers
Job Type
Full-time
