Research Awards & Honours Coordinator (Term)
About The Position
The Faculty of Arts & Science is seeking a Research Awards & Honours Coordinator for a term position. This role is crucial in supporting the development of competitive research awards, honours, and prize nominations for faculty members within the Faculty of Arts & Science (A&S). The coordinator will collaborate with faculty across A&S academic units and play a key role in supporting A&S departmental and divisional Research awards committees. Responsibilities include developing research award strategies, providing expert advice on award dossiers, researching, drafting, and editing nomination materials, coordinating reference letters, ensuring submissions meet agency standards, and interpreting policies. The position involves liaising with stakeholders, delivering presentations, developing competition schedules, tracking nominations, contributing to an awards database, ensuring timely information dissemination for communications, organizing meetings and events, and taking minutes.
Requirements
- Bachelor's Degree or acceptable combination of equivalent experience.
- Minimum five years working in an academic research administration, government/funding agency environment or related work experience related to the responsibilities of the position.
- Demonstrated experience supporting faculty/researchers in the preparation, creating and editing of research award submission materials.
- Demonstrated experience in coordinating the implementation of research administration projects and programs and ability to foster positive relationships with internal and external stakeholders.
- Experience with information management and data analysis.
- Excellent interpersonal and problem-solving skills and a commitment to delivering the highest level of customer service.
- Strong computer skills with experience in MS Office such as Word, PowerPoint, One Drive, SharePoint, Excel, various media and digital platforms and other software packages.
- Excellent written and oral communication, presentation, organizational and time management skills.
- Strong commitment to accuracy and attention to detail.
- Commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.
Nice To Haves
- Experience working in a similar research administration office setting is desirable.
- Master's Degree preferred.
- Adaptable
- Articulate
- Cooperative
- Courteous
- Diplomatic
- Meticulous
- Proactive
Responsibilities
- Developing and implementing plans that support the attainment of research awards and honours
- Assessing and recommending academics for research related awards and prizes
- Leading seminars and/or workshops
- Drafting and editing funding applications
- Verifying research funding proposals are complete, accurate and adhere to sponsor guidelines
- Applying and interpreting policies and procedures in decision-making independently
- Promoting research initiatives to increase program visibility and reputation
- Fostering and maintaining relationships with existing and potential sponsors
- Developing research award strategies
- Providing expert council on the development of awards dossiers
- Researching, drafting and editing nomination materials for various research awards and honours
- Coordinating letters of reference
- Verifying that submission materials meet awarding agency/ foundation standards
- Interpreting and applying policies and procedures
- Liaising with a diverse group of internal and external stakeholders
- Delivering presentations to promote research awards programs
- Developing research awards competition schedules and processes
- Tracking nomination activities
- Contributing to and drawing upon a centralized institutional awards and honours database
- Ensuring timely delivery of awards and honours information to support A&S communications activities
- Organizing logistical details and activities for meetings, events and/or programming
- Taking minutes at committee meetings
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
