Research Administrator, Pre-Award III - Emory College of Arts and Sciences

Emory•Atlanta, GA

20h•Hybrid

About The Position

The Research Administrator, Pre-Award III supports the day-to-day activities of a team of Pre-Award Specialists, including monitoring workload distribution, raising concerns to the Research Administration Services (RAS) Director, and providing guidance to team members as appropriate. The role coordinates with the RAS Director on pre-award activities, issue resolution, and workload distribution, and works with the Post-Award team lead to coordinate inter-team meetings when appropriate. The position manages pre-award activities and day-to-day operations for an assigned portfolio of grants and contracts within a RAS unit. It supports faculty and principal investigators in developing, preparing, and submitting proposals, ensuring applications meet sponsor and University guidelines and deadlines. The administrator reviews budgets and proposal elements, coordinates required materials and signatures, monitors proposal routing and status, and advises principal investigators on administrative requirements, revisions, and research protection protocol deadlines. The role also collaborates with central, school, department, and division offices and contributes to cross-functional team work while ensuring efficient workflows and quality standards.

Requirements

Bachelor's degree and five years of work-related grants and contracts experience, or an equivalent combination of education, training, and experience.
Knowledge of federal rules and regulations relating to research grant and/or contract activity.
Proficiency with MS Office Suite software.
Must be able to commute to an Emory University location as needed, including at times on short notice.

Responsibilities

Support the day-to-day activities of a team of Pre-Award Specialists.
Monitor workload distribution and raise concerns to the RAS Director.
Provide guidance to team members as appropriate.
Coordinate with the RAS Director regarding pre-award activities, issue resolution, and workload distribution.
Coordinate with the Post-Award team lead on inter-team meetings to facilitate collaboration when appropriate.
Manage pre-award activities and day-to-day operations for an assigned portfolio of grants and contracts within a RAS unit.
Contribute information and ideas related to areas of responsibility as part of a cross-functional team.
Ensure effective and efficient workflows and adherence to quality standards for staff, programs, and self.
Assist faculty and principal investigators with development, preparation, and submission of grant and contract proposals.
Ensure applications meet agency and University guidelines and published timetables and deadlines, including managing the Just-In-Time process.
Ensure proposals are entered and routed in a timely manner for further review.
Coordinate with principal investigators and pre-award support staff at collaborating institutions to obtain required sub-award documents.
Assist principal investigators with budgets and budget justifications; proof budgets for inconsistencies and accuracy.
Review budgets for sponsor consistency, monitor compliance with agency and University regulations, and verify financial information, including the appropriate overhead rate.
Advise principal investigators on administrative requirements and budget adjustments or revisions needed to meet sponsor requirements.
Coordinate and review proposal elements, including biosketches and facilities and resources, for consistency, accuracy, and completeness.
Review proposals for compliance with sponsor budget and formatting guidelines, including font size and page limits, and obtain and review sponsor guidelines.
Monitor and facilitate proposal routing in compliance with University procedures and institutional signature requirements; obtain signatures as needed.
Monitor proposal status and advise principal investigators on research protection protocol requirements and deadlines.
Work effectively with central offices, schools, departments, and divisions on research proposals.
Perform related responsibilities as required.