Research Administrator, Pre-Award I - Emory College of Arts and Sciences
About The Position
The Research Administrator, Pre-Award I manages pre-award activities for an assigned portfolio of grants and contracts within a Research Administration Services unit, applying knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. The role supports the portfolio’s day-to-day operations and objectives, contributes ideas as part of a cross-functional team, and promotes effective workflows and quality standards. The position assists faculty and principal investigators (PIs) with developing, preparing, and submitting grant and contract proposals. It helps ensure applications comply with agency and university requirements and deadlines, including the Just-In-Time process, and that proposals are entered and routed for review on time. The administrator supports budget development and review, coordinates proposal materials and subaward documents, monitors routing and signature processes, and advises PIs on administrative requirements, sponsor requirements, and research-protection deadlines. The role also works with central, school, department, division, and other RAS offices; prepares high-quality written documents; and analyzes data to formulate conclusions. The role may regularly be performed from home, but the employee must be able to commute to an Emory University location as needed, sometimes on short notice. Emory reserves the right to change this arrangement with notice.
Requirements
- Bachelor's degree or an equivalent combination of education, training, and experience.
- Proficiency with Microsoft Office Suite software.
Responsibilities
- Manage pre-award activities for an assigned portfolio of grants and contracts within a Research Administration Services unit.
- Manage day-to-day operations and objectives supporting the assigned portfolio.
- Contribute information and ideas related to areas of responsibility as part of a cross-functional team.
- Ensure effective and efficient workflows and adherence to quality standards for staff, programs, and self.
- Assist departmental faculty and PIs with developing, preparing, and submitting grant and contract proposals.
- Ensure applications meet agency and university guidelines and published timelines and deadlines, including management of the Just-In-Time process.
- Ensure proposals are entered and routed in a timely manner for further review.
- Coordinate with PIs and pre-award support staff at collaborating institutions to obtain required subaward documents.
- Assist PIs with developing budgets and justifications; proof budgets for inconsistencies and accuracy.
- Review budgets for consistency with sponsor requirements, monitor compliance with agency and university regulations, and verify financial information, including appropriate overhead rates.
- Advise PIs on administrative requirements for proposal submissions and budget adjustments or revisions needed to meet sponsor requirements.
- Coordinate and review proposal elements such as biosketches and facilities and resources for consistency, accuracy, and completeness.
- Review proposals for compliance with sponsor guidelines on budget, format, font size, and page limits, excluding narrative content.
- Monitor and facilitate the proposal routing process in compliance with university procedures and institutional signature requirements.
- Obtain signatures as needed.
- Monitor proposal status and advise PIs on requirements and deadlines associated with research protection protocols.
- Work effectively with central, school, department, division, and RAS offices on research proposals.
- Prepare high-quality written documents.
- Analyze data and formulate conclusions.
- Perform related responsibilities as required.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
