Academic Department Administrator, Art History - Emory College of Arts and Sciences

Emory•Atlanta, GA

6d•Hybrid

About The Position

The Academic Department Administrator manages the operations, personnel, and fiscal activities of Emory College of Arts and Sciences’ Art History department. The role oversees financial administration and budget management, day-to-day department operations, human resources administration, international faculty and scholar support, and faculty recruitment and promotion processes. It serves as a primary resource for departmental policies and procedures, works with department leadership and university partners, and supervises administrative staff and student employees. The position may work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based on business needs and department guidelines. The employee must reside in Georgia. Emory reserves the right to change the role’s remote-work status with notice.

Requirements

Bachelor’s degree in business administration or a field related to the department’s area of specialty, and two years of office administration experience, or an equivalent combination of experience, education, and training.
Supervisory experience.
Experience with various personal computer software applications.
Must be able to commute to Emory University on a flexible weekly schedule based on business needs.
Must reside in the state of Georgia.

Nice To Haves

Experience with Microsoft 360.
Two years or more of supervisory experience.

Responsibilities

Manage department operations, personnel, and fiscal activities; identify operational issues and develop recommendations and action plans.
Manage financial operations across unrestricted, restricted, sponsored, non-sponsored, grant, and endowment accounts; forecast annual budgets and monitor spending.
Process and reconcile financial transactions, maintain financial records and supporting documentation, prepare reports, and resolve discrepancies with university finance offices.
Manage funding programs, fellowships, subventions, and graduate student professional development awards; submit requisitions and payment requests.
Oversee day-to-day departmental administration and affiliated facilities, and serve as a resource for administrative policies, procedures, and operational matters.
Support departmental planning, budgeting, faculty leave planning, and reporting; prepare agendas, reports, and supporting documentation for department leadership.
Maintain personnel records and confidential files, coordinate onboarding and orientation, and supervise administrative support staff, including performance evaluations and leave approvals.
Coordinate departmental meetings and communications; oversee building operations and coordinate maintenance and facilities issues with campus partners.
Serve as the department’s primary human resources liaison; advise leadership on HR matters and coordinate recruitment, hiring, onboarding, and employment processing.
Research employee concerns and collaborate with Human Resources on appropriate responses; process employment verification and I-9 documentation and maintain payroll and timesheet records for student and temporary employees.
Coordinate onboarding and support for visiting scholars, fellows, professors, and international employees; work with International Student and Scholar Services and Human Resources on immigration and employment matters.
Prepare and process employment-related immigration documentation, including H-1B and other visa-related requests, and support the arrival and integration of international visitors and scholars.
Coordinate faculty searches, including position postings, applicant communications, interview scheduling, and support for search committees; maintain recruiting materials and postings.
Assist with new-faculty onboarding and support promotion and tenure reviews, ensuring compliance with university procedures and deadlines.
Respond to inquiries and complaints from faculty, staff, students, parents, outside agencies, and the public that require interpretation of policies and procedures.
Plan staffing requirements, hire, supervise, and evaluate regular staff and student employees, and prioritize work assignments and special projects.
Assist with contract budgets, grant applications, proposals, status reports, financial statements, and plans for managing operations and associated costs.
Perform related responsibilities as required.