Academic Advisor for the College of Humanitites, Arts, Sciences, and Education

Western Illinois University•Macomb, IL

11d

About The Position

Western Illinois University is hiring an Academic Advisor to provide developmental academic advising to undergraduate students pursuing majors and/or minors in the College of Humanities, Arts, Sciences, and Education (CHASE). The advisor will serve students who are new, enrolled, reentry, or prospective, across the Macomb, online, and Quad Cities campuses. The role also supports students seeking a second bachelor’s degree and students enrolled in the GradTrac program. The advisor works with students and university colleagues on academic planning, degree requirements, enrollment issues, policy questions, orientation and registration, referrals to university resources, and curriculum requirements. The position is a 12-month, full-time appointment with an appointment date of December 2026. The salary range is $46,452–$52,140 per year.

Requirements

Bachelor’s degree from an accredited institution.
Experience advising students in a higher education setting through academic and personal transitions, including holistic coaching on admissions, degree progress and completion, financial aid, campus engagement, resource use, and long-term career or educational goals.
Experience guiding students on college or university academic policies and regulations.
Experience with higher education information systems.
Ability to work well with students, parents, faculty, and administration.

Nice To Haves

Earned master’s degree in a discipline housed within the College of Humanities, Arts, Sciences, and Education. The degree must be from a regionally accredited degree-granting institution of higher education or an equivalent international accrediting body, and must be conferred by the time of appointment unless otherwise stated.

Responsibilities

Advise undergraduate students and develop academic plans for students pursuing a major and/or minor within CHASE on the Macomb, online, and Quad Cities campuses.
Work with Schools on student enrollment matters, including course overloads, enforced prerequisites, and special permissions for restrictions.
Communicate degree requirements to students and colleagues.
Keep informed about University and College policies, procedures, requirements, and facilities.
Act as an intermediary for students with administrative offices and committees, including Admissions, C.A.G.A.S., and the Registrar.
Maintain current academic records for assigned advisees.
Coordinate and monitor GradTrac plans for advisees enrolled in the program.
Advise students seeking a second baccalaureate degree and process their degree plans.
Serve as a resource for the departmental internship process and articulation of courses from other institutions.
Advise and assist new students with orientation and registration programs.
Refer students to appropriate University resources when needed.
Provide preliminary personal and/or career counseling and refer students to University support resources when appropriate.
Process substitutions, special permissions, and waivers as approved or directed by the Advising Director.
Establish and maintain positive working relationships with faculty, students, administration, and advisors throughout the University, particularly within CHASE.
Assist with development and refinement of curriculum requirements for the assigned School.