Research Administrator, Pre-Award III - Emory College of Arts and Sciences

Emory University•Atlanta, GA

1d•Hybrid

About The Position

The Research Administrator, Pre-Award III manages pre-award activities for an assigned portfolio of grants and contracts within a Research Administration Services (RAS) unit. The role applies knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills to support the portfolio’s day-to-day operations and objectives. It also supports the day-to-day activities of a team of Pre-Award Specialists, helps monitor workload distribution, provides guidance as appropriate, and coordinates with the RAS Director on pre-award activities and issue resolution. The position works with the Post-Award team lead to coordinate inter-team meetings when appropriate and contributes to cross-functional work, effective workflows, and quality standards. Pre-award work includes assisting faculty and principal investigators (PIs) with development, preparation, and submission of grant and contract proposals. The administrator helps ensure that applications meet agency and university guidelines and deadlines, manages the Just-In-Time process, and ensures proposals are entered and routed promptly. The role supports proposal budgets and justifications, reviews financial information and applicable overhead rates, and advises PIs on administrative requirements and revisions needed to meet sponsor requirements. It also coordinates proposal elements and sub-award documentation, reviews proposals for consistency with sponsor guidelines, obtains institutional signatures as needed, and monitors proposal status and research-protection protocol requirements. The position works effectively with central offices, schools, departments, divisions, and collaborating institutions. The role is eligible for regular work from home, but the employee must be able to commute to an Emory University location as needed, sometimes on short notice. Emory reserves the right to change the work-from-home status with notice.

Requirements

Bachelor's degree and five years of work-related grants and contracts experience, or an equivalent combination of education, training, and experience.
Knowledge of federal rules and regulations relating to research grant and/or contract activity.
Proficiency with MS Office Suite software.

Responsibilities

Supports the day-to-day activities of a team of Pre-Award Specialists.
Monitors workload distribution and raises concerns to the Research Administration Services (RAS) Director.
Provides guidance to team members as appropriate.
Coordinates with the RAS Director regarding pre-award activities, issue resolution, and workload distribution.
Works with the Post-Award team lead to coordinate inter-team meetings when appropriate.
Manages pre-award activities for an assigned portfolio of grants and contracts within a RAS unit.
Manages day-to-day operations and objectives in support of the assigned portfolio.
Contributes information and ideas related to areas of responsibility as part of a cross-functional team.
Ensures effective and efficient workflow and adherence to quality standards for staff, programs, and self.
Assists departmental faculty and PIs in developing, preparing, and submitting grant and contract proposals.
Ensures applications meet agency and university guidelines and deadlines, including managing the Just-In-Time process.
Ensures proposals are entered and routed in a timely manner for further review.
Coordinates with PIs and pre-award support staff at collaborating institutions to secure required sub-award documents.
Assists PIs with developing budgets and justifications; checks budgets for inconsistencies and accuracy.
Reviews budgets for sponsor consistency, monitors compliance with agency and university regulations, and verifies financial information, including the appropriate overhead rate.
Advises PIs on administrative requirements and budget adjustments or revisions needed to meet sponsor requirements.
Coordinates and reviews proposal elements, including biosketches and facilities and resources, for consistency, accuracy, and completeness.
Reviews proposals for consistency with sponsor guidelines on budget, format, font size, and page limits, excluding narrative content.
Monitors and facilitates proposals through the routing process in compliance with university procedures and institutional signature requirements.
Obtains signatures as needed.
Monitors proposal status and advises PIs on requirements and deadlines associated with research protection protocols.
Works effectively with central offices, schools, departments, and divisions on research proposals.
Performs related responsibilities as required.