Research Administrator, Pre-Award I - Emory College of Arts and Sciences

Emory•Atlanta, GA

9h•Hybrid

About The Position

Manages pre-award activities for an assigned portfolio of grants and contracts within a Research Administration Services (RAS) unit. The role applies knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills to support portfolio operations and objectives. It contributes information and ideas as part of a cross-functional team and helps maintain effective workflows and quality standards. The position supports a unit within a school, department, or division by assisting faculty and principal investigators (PIs) with the development, preparation, and submission of grant and contract proposals. It helps ensure applications meet agency and university guidelines and deadlines, including managing the Just-In-Time process, and that proposals are entered and routed promptly for review. The role also assists with proposal budgets, required documentation, sponsor compliance, routing, signatures, and communications with PIs and collaborating institutions. This role may be performed from home regularly, but the employee must be able to commute to an Emory University location as needed, sometimes on short notice. Emory reserves the right to change this arrangement with notice.

Requirements

Bachelor's degree or an equivalent combination of education, training, and experience.
Proficiency with MS Office Suite software.

Responsibilities

Manage pre-award activities for an assigned portfolio of grants and contracts within a Research Administration Services unit.
Manage day-to-day operations and objectives in support of the assigned portfolio.
Contribute information and ideas related to areas of responsibility as part of a cross-functional team.
Ensure effective and efficient workflow and adherence to quality standards for staff, programs, and self.
Assist faculty and principal investigators with developing, preparing, and submitting grant and contract proposals.
Ensure applications meet agency and university guidelines and published timelines and deadlines, including managing the Just-In-Time process.
Ensure proposals are entered and routed in a timely manner for further review.
Coordinate with PIs and pre-award support staff at collaborating institutions to obtain necessary sub-award documents.
Assist PIs with developing budgets and budget justifications; proof budgets for inconsistencies and accuracy.
Review budgets for consistency with sponsor requirements and monitor compliance with agency and University regulations.
Verify financial information, including application of the appropriate project overhead rate.
Advise PIs on administrative requirements for proposal submissions and on budget adjustments or revisions needed to meet sponsor requirements.
Coordinate and review proposal elements, including biosketches and facilities and resources, for consistency, accuracy, and completeness.
Review proposals for consistency with sponsor guidelines on budgets, format, font size, and page limits, excluding narrative content; obtain and review sponsor guidelines.
Monitor and facilitate proposals through the routing process in compliance with University procedures and institutional signature requirements; obtain signatures as needed.
Monitor proposal status and advise PIs on requirements and deadlines associated with research protection protocols.
Work effectively with central offices, schools, departments, divisions, and RAS units on research proposals.
Prepare high-quality written documents.
Analyze data and formulate conclusions.
Perform related responsibilities as required.