Research Administrator III

MSU Careers Details•Grand Rapids, MI

About The Position

The Research Administrator III provides independent, complex professional support to the Administrative Core (AC) of the NIH U54 Center for Polyamine Disorders (CPD) consortium grant, including support for the Career Enhancement Core (CEC) and Clinical Research Project 2 (CRP2). The position reports directly to the MSU-PI/PD, Dr. Bachmann, and provides research administration, post-award administration, research compliance, and training services. This position is funded for one year from the date of hire, with a possible extension contingent upon funding renewal.

Requirements

Knowledge equivalent to a four-year college degree in Business Administration, Finance, a research-related field, or an equivalent combination of education and experience.
Five to eight years of related, progressively responsible or expansive work experience in research administration, including pre- or post-award processes, or in a related field such as regulatory administration.
Essentials of Research Administration at MSU Certificate series or equivalent.
Ability to balance multiple assignments and deliver quality analysis under time-constrained deadlines.

Responsibilities

Support project development for the AC, CEC, and CRP2, including competitive renewal proposal writing and preparation for future competitive renewals of the five-year U54 NIH award.
Facilitate and schedule virtual and in-person meetings, maintain communication with subcontract sites and NIH sites, and coordinate communication among consortium members, cores, and clinical projects.
Coordinate collaboration among MSU personnel, departments, Corewell Health, CPD members, and parent advocacy groups as required.
Serve as liaison between the sponsor or funding source and the PI; monitor the project and prepare and submit annual NIH progress reports by collecting data and coordinating with consortium groups and cores.
Support research personnel in meeting regulatory submission requirements by providing guidance on submission components and processes.
Coordinate facilities and equipment use, supply ordering, and research-record management.
Prepare reports, documents, and correspondence for participating research sites, regulatory agencies, and internal monitoring and program-development needs.
Communicate with the MSU Pre-Award team to prepare budgets and other regulatory documents.
Help patient advocacy groups complete required training and establish online accounts needed to participate in the grant.
Exclusively manage the MSU-PI/PD’s calendar, including meetings, travel, conferences, U54-related coordination, and identification of scheduling conflicts.
Coordinate subcontract and sponsor communications, research-payment tracking and facilitation, funding-source invoicing, and research financial monitoring.
Work with the MSU Office of Sponsored Programs and fiscal administrators to monitor project financials and budgets, advise on stewardship of research funds, and review award budget status with the PI.
Prepare progress and final financial and technical reports; determine expense allowability and cost-sharing requirements; advise on financial procedures; and follow up on expense issues.
Coordinate IRB regulatory agreements and annual progress reports focused on human subjects with the U54 project specialist at Corewell Health.
Collect information for audits and site visits, manage account closeout, develop final reports, and analyze project logistics.
Support young investigators, trainees, and students participating in the CEC and CRP2.
Develop and coordinate research-compliance processes, including budget review and justification, feasibility, research billing, conflict-of-interest reporting, program evaluation, and monthly and annual reporting.
Review support staff work and inspect it for completeness and data accuracy.
Review applications and compliance documents for regulatory completeness and accuracy; help research administrators and project staff comply with research guidelines and regulatory requirements.
Inspect study files, source documents, project data, financials, billing, and regulatory documentation for consistency, accuracy, and compliance; identify issues and recommend corrective actions.
Inform investigators of review findings and actions needed to resolve issues, and guide the PI and coordinators in preparing regulatory and research progress reports.
Participate in special projects as assigned and maintain current knowledge through continuous learning.