Assistant Research Administrator
About The Position
The Keck School of Medicine of USC is seeking an experienced Assistant Research Administrator for its Office of Research Administration, serving the Keck School of Medicine research community. The role supports sponsored and non-sponsored research administration, including complex proposal preparation, project budget development, award setup coordination, expenditure review, project status reporting and forecasting, and contract closeout. The Assistant Research Administrator serves as a subject matter expert, interprets University and government policies, identifies process improvements, and may communicate or negotiate with sponsors, other institutions, and University schools or divisions regarding application issues. The hourly rate range is $36.94–$47.00. USC states that offer decisions consider factors including the position’s scope and responsibilities, work experience, education and training, skills, internal equity, applicable laws and contractual stipulations, grant funding, and market and organizational considerations. Required application documents are a cover letter and CV/resume.
Requirements
- Bachelor’s degree, or an equivalent combination of education and experience as a substitute for the minimum education requirement.
- At least one year of experience with sponsored research; NIH experience is preferred.
- Proficiency in Excel and Microsoft Office.
- Ability to work as part of a team and contribute to team building.
- Professional written and verbal communication skills.
- Ability to work in a deadline-driven environment and balance competing priorities.
- Previous work experience in an academic or university setting and/or a research setting.
- Broad knowledge of relevant research computer software, such as Microsoft Access, Word, Excel, PowerPoint, Outlook, SPSS, Visio, and SunGard.
- Experience creating and analyzing statistical reports.
- Ability to use computer technology to access data, maintain records, and generate reports.
- Proven oral and written communication skills for interacting with other employees.
Nice To Haves
- Experience with NIH-sponsored research.
Responsibilities
- Prepare complex proposals within the parameters of sponsored and non-sponsored research guidelines.
- Develop, prepare, revise, and finalize project budgets and provide budget justifications.
- Collaborate with Sponsored Research Offices to ensure awards are set up properly, including cost-sharing requirements.
- Review grant expenditures.
- Develop and communicate reports supporting project status, and create effective forecasting and decision aids.
- Manage the contract closeout process and audit inquiries.
- Serve as a research administration subject matter expert.
- Interpret complex University and government policies.
- Identify and implement process improvements.
- May negotiate and communicate with federal and state sponsors, industry sponsors, other institutions, and University schools or divisions regarding application issues.
Benefits
- Health benefits for staff members and their families, with access to the university medical network.
- Eligibility for retirement plans.
- Tuition benefits for staff members and their families.
- Free online professional development courses.
- Access to commuter trains, buses, and free tram pickup services.
- Discounts to football, basketball, and other campus events.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
