Assistant Research Administrator
About The Position
The Office of Research Administration at the Keck School of Medicine of the University of California is seeking an Assistant Research Administrator. Research Administration manages the administrative, financial, and regulatory requirements of sponsored research. This entry-level position may provide a foundation for a career in Research Administration. The role requires organization, attention to detail, teamwork, and the ability to manage deadlines and competing priorities. The position prepares grant applications in accordance with sponsor and University research guidelines; develops, revises, and finalizes project budgets and justifications; collaborates with Sponsored Research Offices on award setup; reviews grant expenditures; develops and communicates project status reports; and assists with contract closeout. The Assistant Research Administrator also serves as a subject matter expert in Research Administration, interprets complex University and government policies, and identifies process improvements. The hourly rate range is $36.94–$37.00. USC states that offer decisions may consider factors including position scope and responsibilities, candidate experience and education, skills, internal equity, applicable laws and agreements, grant funding, and market and organizational considerations. Required application documents are a cover letter and CV/resume.
Requirements
- Bachelor’s degree, or an equivalent combination of education and experience as a substitute for the minimum education requirement.
- At least one year of experience; sponsored research experience is required, with NIH experience preferred.
- Proficiency in Excel and Microsoft Office.
- Enjoys teamwork.
- Professional written and verbal communication skills.
- Ability to work in a deadline-driven environment and balance competing priorities.
- Previous work experience in an academic or university and/or research setting.
- Broad knowledge of relevant research computer software, such as Microsoft Access, Word, Excel, PowerPoint, Outlook, SPSS, Visio, and SunGard.
- Experience creating and analyzing statistical reports.
- Ability to use computer technology to access data, maintain records, and generate reports.
- Proven oral and written communication skills for interacting with other employees.
Nice To Haves
- Experience with NIH-sponsored research.
Responsibilities
- Prepare grant applications within sponsor and University research guidelines.
- Develop, prepare, revise, and finalize project budgets and provide budget justifications.
- Collaborate with Sponsored Research Offices to ensure awards are set up properly.
- Review grant expenditures.
- Develop and communicate reports supporting project status.
- Assist with the contract closeout process.
- Serve as a Research Administration subject matter expert.
- Interpret complex University and government policies.
- Identify process improvements.
Benefits
- Health benefits for staff members and their families, with access to the university medical network.
- Eligibility for retirement plans.
- Tuition benefits for staff members and their families.
- Free online professional development courses.
- Commuter train and bus access, and free tram pickup services.
- Discounts to football, basketball, and other campus events.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
