ASG Research Admin Services Specialist/Senior Specialist (MMS Basic Sciences –(Administrative Services Group)

UTHealth Houston•Houston, TX

16h

About The Position

The Research Administrative Services Specialist assists in planning, coordinating, and monitoring research administrative activities. The role administers procedures designed to ensure compliance with regulations governing government and private research grants and contracts, and interprets and applies those procedures and regulations. At the direction of Principal Investigators, the specialist assists with complex pre- and/or post-award administration and coordination. The role may review proposal packets and awards for special conditions and restrictions, prepare reports for reporting and regulatory requirements, guide investigators and staff on grant allowability and allocability, and help manage budgets, personnel actions, and grant-related financial and personnel reporting. It also supports grant and contract negotiations, protocol coordination, close-out, and asset inventories. The position regularly handles confidential information and sensitive issues. Employees must permanently reside and work in Texas. This is a security-sensitive position subject to the applicable Texas requirements described in the posting.

Requirements

Bachelor's degree; required education may be substituted with equivalent years of experience beyond the minimum experience requirement.
At least 1 year of experience in sponsored project support and administration.
Effective communication and negotiation skills.
Database and spreadsheet skills.
SRAI Level Up required.
Must permanently reside and work in the State of Texas.
Must meet the applicable security-sensitive position requirements described in the posting.

Responsibilities

Assist with complex pre- and/or post-award administration and coordination at the direction of the Principal Investigator.
Review grant and contract proposal packets and awards for special conditions or restrictions, and follow established controls to ensure compliance.
Run reports for reporting requirements, Just-in-Time needs, and regulatory award needs, as requested.
Handle confidential information and sensitive issues; may manage faculty and staff files, weekly time reports, vacation and sick leave records, and time-and-effort reports.
May approve department or division expenditures and review or obtain approvals for personnel actions, ensuring accurate and timely processing in human resources and financial management systems.
Guide Principal Investigators and staff on grant allowability and allocability by providing counseling and information about granting-agency guidelines.
May distribute information to Principal Investigators about contractual provisions and obligations.
May adjust budgets based on contract requirements.
Follow up on activities related to establishing grant protocols with institutions involved in grant activities.
Assist in developing progress plans with professional organizations related to grant-funded research or training objectives.
Assist in preparing financial and personnel reports for grants and contracts at the departmental or school level.
May participate in negotiations with agencies regarding contract or subcontract renewals.
Assist with proper grant and contract close-out, including final financial reports to grant agencies.
Assist with creating and maintaining inventories of assets purchased under contract and grant accounts.
Perform other duties as assigned.

Benefits

100% paid medical premiums for full-time employees.
Generous time off, including holidays, a preventative leave day, vacation, and sick time; approximately 37–38 days per year.
Vacation accrual increases with length of service.
Longevity pay after two years of service.
Retirement/pension plan.
Free financial and legal counseling.
Free mental health counseling services.
Gym membership discounts and access to wellness programs.
Employee discounts, including entertainment, car rentals, and cell phones.
Resources for child and elder care.