Administrative Services Specialist

Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys•Nashville, TN

12h

About The Position

The Administrative Services Specialist supports routine administrative services for a U.S. Attorney’s Office. The role handles procurement activities using a Government Purchase Card, purchases supplies, equipment, and services, prepares purchase requests, and maintains office supply and equipment inventories. It also assists with property records and inventory, serves as a representative for construction, maintenance, service contracts, and minor repair projects, and analyzes space needs based on proposed initiatives, staffing changes, and technology requirements. The specialist plans and executes management-assigned projects involving research, analysis, and administrative oversight, backs up the Receptionist, and provides limited assistance to Human Resources as needed. The position is announced at the GS-9 level. Applicants may qualify through specialized experience, qualifying graduate education, or a combination of education and experience. Applicants must meet all qualification requirements by the announcement closing date. The position requires U.S. citizenship or nationality and a satisfactory pre-employment adjudication, including fingerprint, credit, tax, and drug checks; continued employment is subject to a favorable background investigation. Selective Service registration is required if applicable, and a one-year probationary period may be required. Relocation expenses will not be authorized.

Requirements

U.S. citizenship or nationality.
Satisfactory pre-employment adjudication, including fingerprint, credit, and tax checks, and drug testing; continued employment is subject to a favorable background investigation.
Selective Service registration, if applicable.
Meet all qualification requirements by the announcement closing date.
At the GS-9 level, one full year of specialized experience equivalent to GS-7, including experience in administrative practices and procedures supporting areas such as procurement, Human Resources, and facilities. Qualifying examples include purchasing supplies, developing procurement plans, maintaining property records and warranties, and supporting HR onboarding and time and attendance.
Specialized experience must demonstrate the ability to analyze administrative data and oral and written communication skills; OR a related master’s or equivalent graduate degree, two years of progressively higher-level graduate education leading to such a degree, or an LL.B. or J.D.; OR a qualifying combination of graduate education beyond one full year and experience.
Academic degrees and coursework must be from an accredited or pre-accredited institution recognized by the U.S. Department of Education. Foreign education must be shown to be comparable to U.S. accredited education, with credential evaluation documentation submitted; documentation must be in English or accompanied by an English translation.
If selected, complete a one-year probationary period if required.

Responsibilities

Conduct routine U.S. Attorney’s Office procurement activities using a Government Purchase Card.
Purchase supplies, equipment, and services.
Prepare purchase requests and maintain inventories of office supplies and equipment.
Assist with maintaining property records and conducting inventory.
Represent the office for construction, maintenance, service contracts, and minor repair projects.
Project and analyze space needs based on proposed initiatives, staff changes, and technology requirements.
Plan, coordinate, and execute management-assigned special projects involving research, analysis, and administrative oversight.
Serve as a backup to the Receptionist.
Provide limited assistance to Human Resources as needed.