Administrative Specialist - Research Services

Casey Family Programs • Seattle, WA

1d • Onsite

About The Position

The Administrative Specialist provides administrative and project support to a work unit Managing Director or Senior Director and their team. The role coordinates calendars and travel, manages projects and events, responds to requests, prepares and edits documents, maintains administrative processes, and supports budget maintenance and financial processing. The position works with internal and external partners and may provide guidance to other administrative staff. It is onsite full-time in Seattle, Washington, and may require local and occasional out-of-town travel.

Requirements

• Bachelor’s degree and at least 5 years of administrative support experience, including at least 3 years at the executive level; relevant experience may substitute for education.
• Strong organizational skills, critical thinking, and effective written and verbal communication skills.
• Ability to work autonomously and exercise independent judgment.
• Broad knowledge of computer software and advanced Microsoft Office skills, especially Excel.
• Proven success working in a diverse, multicultural environment.
• Ability to perform effectively in a high-pressure and stressful work environment, and to manage stress and self-care.
• Ability to work onsite full-time to meet collaborative responsibilities.
• Regular and reliable attendance.
• Ability to protect confidential information by following relevant policies and protocols and using sound judgment in handling and sharing it.
• Ability to lift and reach for light objects, and to type and work at a computer for extended periods.
• Local and occasional out-of-town travel may be required. Driving on Casey business may require use of a personal vehicle, compliance with vehicle safety guidelines, and qualification for insurance.

Responsibilities

• Maintain the Managing Director’s or Senior Director’s calendar and travel schedule, coordinating with leaders and internal and external parties.
• Manage local and national projects and events in conjunction with the Managing Director or Senior Director and work unit leadership team.
• Coordinate with work unit staff, other Casey work units, external partners, and vendors to support successful project and event completion.
• Respond to incoming requests to the Managing Director or Senior Director and work through them to resolution.
• Draft and edit memoranda, reports, presentations, and other documents as requested.
• Develop and maintain work unit administrative processes aligned with Casey policies and work unit goals.
• Serve as a subject matter expert on administrative issues and provide coaching and guidance to work unit administrative staff as needed.
• Support the Managing Director or Senior Director and work unit leadership team in maintaining the budget.
• Provide budget monitoring and variance analysis and prepare budget adjustments as needed.
• Work with staff to ensure accurate processing of invoices, expense reports, and other financial items.
• Perform other duties as assigned.

Benefits

• Medical, dental, and vision coverage.
• Accrual of 12 days of annual leave and 12 days of sick leave.
• 10 paid holidays per year and one personal holiday each calendar year.
• Up to eight weeks of parental leave for eligible employees following the birth or placement of a child for adoption or foster care.
• A three-month paid sabbatical after 10 years of continuous, full-time regular employment for employees in good standing.
• Opportunities for continued learning, training, and development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level