Administrative Services Specialist
About The Position
The Administrative Services Specialist provides daily administrative support to site administration and staff and serves as a site liaison to Human Resources, Administration, Payroll, Accounts Payable, MIS, students, and parents. The role supports efficient administration, staff and student safety, optimal student learning environments, regulatory compliance, program communication, and staff satisfaction. The position reports directly to the Principal or her designee. Hours are as required by program needs. The specialist may also function as the Fire Marshall and may participate in school safety, emergency preparedness, and administrative planning committees. The role includes completing and maintaining Medical Administration Training (MAT) certification, which is valid for three years and may be renewed by an online test where eligible.
Requirements
- High school diploma required.
- Strong written and verbal communication skills.
- Sound working knowledge of computer software, including all components of Microsoft Office.
- Ability to handle multiple priorities, meet deadlines, and delegate well.
- Excellent interpersonal and analytical skills.
Nice To Haves
- College degree preferred; related experience may be accepted.
Responsibilities
- Schedule appointments and respond to callers and visitors.
- Support administrative staff as needed and provide secretarial and bookkeeping support as needed.
- Perform or supervise administrative tasks as directed by the Principal, including payroll, attendance, record keeping and reporting, benefits, surveys, emergency contacts, and protection of student and staff record privacy.
- Interface with families regarding school policies and student needs.
- Participate in committees, which may include school safety, emergency preparedness, and administrative planning.
- Maintain, create, or supervise automated reporting systems for the school.
- Comply with regulatory requirements and school policies and procedures, and maintain clean and organized work and common areas.
- Complete and maintain MAT certification requirements, including knowledge of medication effects and administration, medication handling and storage, permissions and instructions, administration techniques, asthma, emergency care, and special situations.
- Maintain effective interpersonal relationships with team and department members, parents, staff, supervisors, administrators, and outside agencies.
- Demonstrate open communication, flexibility, and the ability to learn and use team-building strategies.
- Self-evaluate, use supervision, and problem-solve.
- Offer and accept assistance from others.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
