Administrative Services Specialist

Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys•Nashville, TN

About The Position

The Administrative Services Specialist supports routine administrative services for a U.S. Attorney’s Office. The role handles procurement using a Government Purchase Card, including purchasing supplies, equipment, and services; preparing purchase requests; and maintaining supply and equipment inventories. It also assists with property records and inventory, represents the office on construction, maintenance, service-contract, and minor-repair projects, and analyzes space needs in response to proposed initiatives, staffing changes, and technology requirements. The specialist plans and carries out management-assigned special projects involving research, analysis, and administrative oversight, backs up the Receptionist, and provides limited HR assistance as needed. Additional positions may be filled using the announcement.

Requirements

Must be a U.S. Citizen or National.
Must meet applicable Selective Service registration requirements.
Must pass pre-employment adjudication, including fingerprint, credit and tax checks, and drug testing; continued employment is subject to a favorable background investigation.
May be required to complete a one-year probationary period if selected.
Federal employees must meet time-in-grade requirements within 30 days after the announcement closing date.
Must meet all qualification and eligibility requirements within 30 days after the announcement closing date and before placement.
For GS-9 qualification through experience: one year of specialized experience equivalent to GS-7, involving a wide range of administrative practices and procedures supporting areas such as procurement, HR, and facilities. Qualifying experience may include purchasing supplies, developing procurement plans, maintaining property records and warranties, and supporting HR onboarding and time and attendance.
Qualifying experience must demonstrate the ability to analyze administrative data and oral and written communication skills.
Education used to qualify must be completed at an appropriately accredited institution; foreign education must be shown to be comparable to U.S. accredited education.
All application documentation must be in English or include an English translation.

Responsibilities

Conduct routine USAO procurement activities using a Government Purchase Card.
Purchase supplies, equipment, and services.
Prepare purchase requests and maintain inventories of office supplies and equipment.
Assist with maintaining property records and conducting inventory.
Represent the office on construction, maintenance, service-contract, and minor-repair projects.
Project and analyze space needs based on proposed initiatives, staff changes, and technology requirements.
Plan, coordinate, and execute management-assigned special projects requiring research, analysis, and administrative oversight.
Serve as a backup to the Receptionist.
Provide limited HR assistance as needed.