Research Administrative Manager

Ann & Robert H. Lurie Children's Hospital of Chicago • Chicago, IL

20h • Onsite

About The Position

The Research Administrative Manager reports to the Director, Research Support Office, Stanley Manne Children’s Research Institute, and is responsible for assisting Principal Investigators (PIs) by providing onboarding and staffing, purchase approvals, grants management and Neighborhood organizational assistance. Ensures the smooth daily operation of the Neighborhoods and supports the faculty researchers, research associates, postdoctoral fellows, graduate students and laboratory technicians.

Requirements

• Bachelor’s degree in relevant field and 2+ years experience or 6+ years related experience.
• Administrative experience required in research administration, preferably in a scientific setting.
• Expertise with both PC and Mac computers is preferable.
• Experience with desktop publishing and programs such as Word, Excel, PowerPoint, EndNote, Adobe Photoshop and ability to insert figures, etc.
• Demonstrated working experience with computer-based proposal management systems and databases preferred.
• Must have excellent organizational and prioritization skills to effectively manage priorities of multiple team members.
• Ability to provide high level of quality customer service to team members, employees, management staff, in addition to external customers.
• Excellent analytical and process/systems thinking skills; excellent problem-solving skills.
• Strong communication and organizational skills.

Responsibilities

• Assists, in conjunction with Research Grants Specialist partners with the preparation of progress reports and institutional review processes, including budget and proposal and progress report preparation and review, interpretation of sponsor guidelines.
• Interprets and advises PIs and Lurie Children’s staff on Federal, State and institutional policies, procedures, guidelines, and deadlines in conjunction with the Research Grants Specialists and Office of Sponsored Programs (OSP).
• Assists PIs in managing external grants and contracts, planning and carrying out research programs and goals to assure compatibility with available resources.
• Supports PIs and Office of Sponsored Programs, Sponsored Research Finance Office, and Office of Research Business Operations staff in oversight and monitoring of sponsored projects.
• Reviews Neighborhood fund accounts consistent with approved budgets in coordination with Sponsored Research Finance Office accounting and accounts receivables.
• Assists in preparing and organizing the Neighborhood budget(s) and financial reports.
• Assists with new faculty recruitment and works with the Department of Pediatrics and Northwestern University collaborators to coordinate new faculty appointments.
• Works with Lurie Children’s Human Resources department to recruit staff and fill vacancies, completing necessary requisitions and related documentation consistent with Hospital policy.
• Works with Lurie Children’s Human Resources department, Northwestern University and outside law firms to assist faculty and staff with Visa and green card applications.
• Assists with the operations of Neighborhood programs with direction from the Neighborhood Lead(s); liaising with collaborating Lurie and NU departments and divisions including HR, Payroll, AP, NU OISS .
• Assists the Neighborhood Lead(s) and/or PIs with new employee onboarding and orientation.
• Assists Neighborhood Lead(s) with preparation of confidential paperwork related to faculty and staff performance evaluations as well as any ongoing performance needs.
• Serves as impartial contact for staff and faculty as hiring manager of record in any performance or work duty inquiry.
• Other job functions as assigned.

Benefits

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Employer contribution toward Health Savings Account
• Flexible Spending Accounts
• Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
• 403(b) with a 5% employer match
• Various voluntary benefits: Supplemental Life, AD&D and Disability
• Critical Illness, Accident and Hospital Indemnity coverage
• Tuition assistance
• Student loan servicing and support
• Adoption benefits
• Backup Childcare and Eldercare
• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
• Discount on services at Lurie Children’s facilities
• Discount purchasing program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level