Research Administration, Pre/Post-Award I - Oxford College of Emory University

Emory University•Oxford, GA

14h•Remote

About The Position

This position manages post-award financial and administrative activities for an assigned portfolio of sponsored grants and contracts. Using knowledge of grant and contract administration requirements, financial management practices, and applicable University and sponsor guidelines, the position provides day-to-day management of sponsored awards from establishment through closeout. Responsibilities include establishing and maintaining award budgets; reviewing and reconciling expenditures; monitoring financial activity and award balances; developing financial projections and forecasts; coordinating payroll and cost-sharing adjustments; preparing financial reports; monitoring compliance requirements and deadlines; facilitating award modifications; supporting effort reporting and certification; and coordinating award closeout. The position serves as a resource to faculty and principal investigators regarding sponsored-award financial and administrative management and works with Finance, central research administration offices, and other University partners to ensure funds are administered accurately, on time, and in accordance with sponsor requirements and University policies. The position is based at Oxford College, 36 miles east of Atlanta. Tasks can be performed remotely, with only occasional visits to an Emory University location. Eastern time zone business hours may apply. Emory reserves the right to change the remote-work status with notice. Emory does not approve New Jersey, Alaska, Hawaii, U.S. territories, or locations outside the United States as primary work locations.

Requirements

Bachelor's degree or an equivalent combination of education, training, and experience.
Proficiency with Microsoft Office Suite software.
Working knowledge of post-award sponsored research administration, grant and contract management principles, budgeting, account reconciliation, financial reporting, and award closeout.
Knowledge of the sponsored award lifecycle and general knowledge of sponsor requirements, institutional policies, financial controls, cost-sharing, effort reporting, and documentation requirements.
Strong financial analysis, reconciliation, forecasting, problem-solving, and organizational skills.
Skill in reviewing financial activity, monitoring budgets, identifying discrepancies and trends, and preparing accurate financial reports and projections.
Strong written and verbal communication skills.
Ability to interpret and apply sponsor requirements, University policies, and established procedures.
Ability to independently manage an assigned portfolio of awards, analyze financial information and identify appropriate actions, and communicate complex financial information clearly to faculty and other stakeholders.
Ability to manage multiple deadlines and priorities, exercise sound judgment, and work effectively across organizational units.

Responsibilities

Manage the financial administration of assigned sponsored awards from establishment through closeout.
Establish award parameters, budgets, billing and reporting requirements, and cost-sharing obligations in University systems.
Review and reconcile award expenditures and budgets, identify discrepancies, and initiate or coordinate financial corrections and adjustments.
Monitor award balances, commitments, periods, and financial activity throughout each award's lifecycle.
Develop financial projections and forecasts of anticipated expenditures and remaining balances.
Analyze spending patterns, budget variances, commitments, and financial activity to identify concerns and support effective fund management.
Provide principal investigators and appropriate leadership with timely financial information and recommend adjustments or actions.
Monitor award activity for compliance with sponsor terms, applicable regulations, and University policies and procedures.
Prepare financial reports and supporting documentation required by award terms.
Review payroll distributions and cost-sharing commitments and coordinate necessary adjustments.
Review effort reports and support effort certification for assigned awards.
Serve as a resource to faculty and principal investigators on the financial and administrative management of sponsored awards.
Provide regular updates on expenditures, balances, projections, deadlines, and potential financial or compliance concerns.
Advise principal investigators on administrative requirements and coordinate with University offices to resolve award-related issues.
Coordinate requests for no-cost extensions, carryover, rebudgeting, changes in scope, and other award modifications.
Facilitate approval of subcontractor invoices and other award-related transactions as applicable.
Coordinate financial closeout, including final reconciliation, resolution of outstanding transactions, verification of financial requirements, and completion of required documentation.
Assist with award transfers as needed.
Maintain accurate award records and prepare financial analyses, reports, correspondence, and other documentation.
Follow standard operating procedures and contribute to effective workflows, internal controls, data integrity, and process improvements.
Collaborate with Finance, central research administration offices, faculty, departmental administrators, and other University partners.
Perform other related responsibilities as required.