Research Admin Coordinator -Urology

Cedars-Sinai Medical Center•West Hollywood, CA

About The Position

The Research Administrative Coordinator works under the direction of academic leadership in the assigned research area, providing administrative and operational coordination and support. The role supports budgetary and fiscal management and reporting for research programs and operations, and assists with academic activities, faculty effort recording and reporting, and coordination with internal departments and external philanthropic and academic organizations. The coordinator works with Directors, Managers, and Principal Investigators on fiscal management and may create and maintain research-program budgets, generate monthly fiscal and physician billing reports, and assist with federal and non-federal grant submissions and pre- and post-award administration. The position coordinates office management systems, maintains calendars and deadlines, schedules meetings, arranges travel, submits travel reimbursements, orders research supplies, edits policy and procedure manuals, and prepares correspondence and presentation materials. The role serves as a point of contact between departmental administrators and the Office of Research Administration (ORA). It applies applicable federal and state regulatory and licensing requirements, organizational bylaws, and institutional policies and procedures, and assists with implementing regulatory and compliance policies. The coordinator also supports academic leadership and faculty with project management and strategic academic planning, tracks project metrics when needed, maintains research staff HR files and compliance records, and coordinates training and academic events. Additional duties may include literature searches and manuscript formatting.

Requirements

High school diploma or GED required.
Two years of experience supporting research and academic administration required.

Nice To Haves

Bachelor's degree related to research preferred.

Responsibilities

Support budgetary and fiscal management and reporting for research programs and operations.
Assist with creation and maintenance of research-program budgets and generate monthly fiscal and physician billing reports upon request.
Assist Principal Investigators with federal and non-federal grant submissions and pre- and post-award grant administration.
Coordinate academic administrative and office management systems for the department or unit.
Edit policy and procedure manuals and disseminate announcements, policies, and procedures.
Maintain event calendars and deadlines; schedule meetings, arrange travel, and submit travel reimbursements.
Order research supplies and ensure they are covered by research projects and/or grant funding.
Compose written correspondence, NIH reviews, and letters of recommendation; prepare course syllabi and presentation materials when needed.
Serve as a point of contact between departmental administrators and the Office of Research Administration.
Apply relevant federal and state regulatory and licensing requirements, organizational bylaws, and policies and procedures; assist with implementing regulatory and compliance policies.
Support academic leadership and faculty with project management and strategic academic planning, and track project metrics as needed.
Track HR compliance and regulatory activities for research staff, maintain HR files and new-hire paperwork, and coordinate regulatory and compliance training.
Coordinate academic activities, seminars, lectures, and meetings.
Conduct literature searches and format manuscripts for submission and publication when needed.
Provide assistance with UKG and/or faculty effort recording and reporting.