Res/Fellowship Program Crd I

University of Florida•Gainesville, FL

1d•$46,000 - $56,000

About The Position

This role assists with the development and monitoring of specific, measurable goals and objectives for the six ACGME core competencies. The position collaborates with Program Directors and Associate Program Directors to develop educational methods, maintain conference schedules, and manage clinical rotation schedules. It also coordinates the creation, dissemination, and monitoring of various evaluations for residents and fellows, inputs patient surveys, and ensures departmental compliance with ACGME and Dermatology RRC requirements. The role involves assisting with continuous quality improvement initiatives, developing educational curricula, and improving the use of information technology for educational purposes. Additionally, it requires developing educational portfolios, maintaining information in WebADS, monitoring ACGME Case Logs and Milestones, and managing resident/faculty surveys and summative letters. The position also coordinates semi-annual meetings between Program Directors and residents. For fellowships (Dermatopathology, MSDO), the role coordinates accreditation activities, facilitates program evaluation meetings, manages the Clinical Competency Committee and Program Evaluation Committee, and maintains Program Letters of Agreement. Administrative functions include directing residency and fellowship recruitment processes, managing work hours, preparing residency reviews, and developing/monitoring departmental educational databases. The role also manages the Clinical Dermatology Elective, including scheduling, communication, and proctoring. Finally, it involves constructing and maintaining a comprehensive program for rotations, conferences, and examinations, and assisting with faculty development initiatives.

Requirements

Bachelor's degree and two years of relevant experience; or an equivalent combination of education and relevant experience.

Nice To Haves

Incumbent must be motivated, able to work without much supervision, productive in a fast paced environment and a team player.

Responsibilities

Assist with development and monitoring of specific, measurable goals and objectives for the six ACGME core competencies.
Assist with the development of educational methods necessary to teach core competencies, including maintaining didactic conference schedules and clinical rotation schedules.
Provide monthly rotation schedules according to Dean’s office requirements.
Schedule Monthly CEX evaluations for residents and fellows.
Coordinate creation, dissemination, and monitoring of evaluations for the Residency and Fellowships (Faculty evaluation housestaff, Housestaff evaluating faculty, Faculty evaluating program, Housestaff evaluating program, 360 evaluations on Housestaff, Housestaff self-evaluations).
Input and retain patient surveys on the Residents and Fellows.
Construct and maintain methods for meeting Departmental residency compliance with ACGME and Dermatology RRC requirements.
Assist with departmental continuous quality educational improvement initiatives.
Assist in the development of a core educational curriculum for the residency program.
Assist APD with re-design and realignment of assessment methodologies.
Participate in national forums for dermatological education (ACGME, AAD, SID).
Improve the use of information technology for educational purposes within the department.
Develop educational portfolios for resident assessment.
Enter/Maintain Information in WebADS (Annual ADS Update) including Program Attrition, Program Characteristics, Scholarly Activity, Board Pass Rates, Evaluation and Duty Hour Information.
Monitor ACGME Case Logs (if applicable) for completion quarterly.
Monitor ACGME Milestones (Semi-Annual) for completion semi-annually.
Notify residents to complete ACGME Resident & Faculty Surveys and monitor for completion annually.
Draft and/or monitor completion and placement of Summative Letters in resident’s file.
Schedule Semi‐Annual Meetings between Program Director and Resident, prepare training file/required documentation/log dates into MedHub demographics.
Construct and maintain methods for meeting Departmental Dermatopathology fellowship compliance with ACGME.
Coordinate accreditation activities for Dermatopathology fellowship (ACGME Site Visits, Special Reviews, Annual Program Evaluations).
Coordinate/Facilitate Annual Program Evaluation meeting for Dermatopathology fellowship.
Manage Clinical Competency Committee and Program Evaluation Committee for Dermatopathology fellowship.
Maintain current Program Letter of Agreement for every rotation site for Dermatopathology fellowship.
Enter/Maintain Information in WebADS for Dermatopathology fellowship.
Monitor ACGME Case Logs (if applicable) for completion quarterly for Dermatopathology fellowship.
Monitor ACGME Milestones (Semi-Annual) for completion for Dermatopathology fellowship.
Notify residents to complete ACGME Resident & Faculty Surveys and monitor for completion for Dermatopathology fellowship.
Draft and/or monitor completion and placement of Summative Letters in resident’s file for Dermatopathology fellowship.
Schedule Semi‐Annual Meetings between Program Director and Resident, prepare training file/required documentation/log dates into New Innovations demographics for Dermatopathology fellowship.
Construct and maintain methods for meeting Departmental MSDO fellowship compliance with ACGME.
Coordinate accreditation activities for MSDO fellowship (ACGME Site Visits, Special Reviews, Annual Program Evaluations).
Coordinate/Facilitate Annual Program Evaluation meeting for MSDO fellowship.
Manage Clinical Competency Committee and Program Evaluation Committee for MSDO fellowship.
Maintain current Program Letter of Agreement for every rotation site for MSDO fellowship.
Enter/Maintain Information in WebADS for MSDO fellowship.
Monitor ACGME Case Logs (if applicable) for completion for MSDO fellowship.
Monitor ACGME Milestones (Semi-Annual) for completion for MSDO fellowship.
Notify residents to complete ACGME Resident & Faculty Surveys and monitor for completion for MSDO fellowship.
Draft and/or monitor completion and placement of Summative Letters in resident’s file for MSDO fellowship.
Schedule Semi‐Annual Meetings between Program Director and Resident, prepare training file/required documentation/log dates into New Innovations demographics for MSDO fellowship.
Direct the processes for residency recruitment including interview process, maintain multiple electronic platforms (ERAS, Thalamus GME and Zoom) for applicant portfolios, applicant portfolios and NRMP match activities.
Direct the process for fellowship recruitment for the Dermatopathology program including receiving all application materials and combining them for review, maintain applicant record, conduct the interview process including all communication and virtual platform (Zoom).
Direct the process for fellowship recruitment for the Micrographic Surgery and Dermatologic Oncology program including interview process, applicant portfolios and SF Match activities.
Manage fellowship and residency work hours.
Manage the residency and faculty for Gainesville and Jacksonville call schedule.
Prepare bi-annual residency reviews including collection of needed data for the Dermatology Residency, MSDO, Dermpatopathology programs.
Develop and monitor departmental educational database with respect to: Applicant selection, Resident performance, Program graduates, Test Scores, Licenses training and full medical.
Manage the Clinical Dermatology Elective including Scheduling through VSAS, Disseminating applicant CV and create selection process, Schedule selected applicants in accordance with clinical schedules and faculty availability- monthly, Communicate with applicants on schedule, rotation etiquette, orientation, housing, general rotation expectations, Proctor end of rotation test.
Construct and maintain a comprehensive Department of Dermatology Residency and Fellowship Program including Rotations, Conferences, Oral and written examinations.
Assist PD and APD in creation of a program for faculty development.
Assist PD and APD in development of educational workshops, grand rounds and retreats for all dermatology faculty and residents.
Assist in the enhancement of financial support for dermatology education.
Maintain record of faculty development for annual reports to the GME office, the ACGME, and upon request.