Rep I - Customer Service

Total Safety•Shreveport, LA

11h•Onsite

About The Position

This role is responsible for handling customer inquiries related to product and service orders, delivery, and pricing. The Customer Service Representative will research and confirm pricing and delivery, calculate pricing while maintaining margin guidelines, and ensure all required information and supporting documents are correctly completed. They will take and enter orders via phone, fax, email, and web-based systems, clarifying customer specifications as needed. The position also involves handling customer complaints, processing returns, and working with accounting to resolve issues. Pro-actively reviewing customer open order and backorder reports, setting up new customer accounts, and maintaining databases are also key responsibilities. The representative will maintain a close alliance with Sales Account Managers and collaborate with other departments to ensure customer needs are met. This role may also assist others in the department as necessary.

Requirements

High school diploma or GED plus additional specialized courses or Associates Degree in related field.
Excellent PC skills with proficiency in MS Office programs and ability to quickly learn new software such as RentalMan.
Comprehensive, specialized knowledge of company services & applications.
Proficiency with order entry / customer service applications, word processing, spreadsheet software.
Ability to maintain spreadsheets and modify formats in order to complete assignments.
Effective problem solving and interpersonal skills needed in order to effectively communicate and resolve customer issues.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent.
Must be able to handle diverse tasks simultaneously and work effectively with interruptions, meeting or exceeding production and quality goals.
Ability to pay close attention to details and present good planning, organization, and time management skills.
Ability to handle confidential or sensitive information.
Must demonstrate ability to work in a team environment and willingness to assume additional or new responsibilities readily.
Good oral and written communication skills with good vocabulary, good grammar and the ability to independently compose routine written communications.
Good telephone etiquette.
Daily emails & phone calls with customers to take orders, expedite orders, & resolve issues.
Develops rapport and relationships with customers by providing excellent customer service.
Contacts with immediate associates and immediate supervisor for instructions, training and guidance.

Nice To Haves

Customer Service/Sales experience in-house or similar environment with knowledge of departmental function, procedures, terminology and interrelationships preferred.
Experience in Industrial Safety commodities and/or Rental Equipment products and services preferred.

Responsibilities

Answers incoming calls, greets customers cordially and provides timely responses to customer inquiries related to product and service orders, delivery and pricing.
Researches price and delivery utilizing system information and confirms verbally as necessary. Calculates pricing while maintaining margin guidelines.
Ensures all required information is obtained and that supporting documents are completed correctly.
Takes orders by phone, fax, email and web-based systems and enters into the order entry system. Clarifies customer specifications by phone, email or fax as required.
Enters customer orders into system in an accurate and timely manner.
Ensures that terms and conditions are communicated and that required documentation is complete including letters of credit, delivery bonds, shipping and freight forwarding requirements.
Handles customer complaints including processing returns. Assists in determining whether the product should be accepted for return and if the customer should be credited according to established sales, warranty policies and procedures. Works with accounting to ensure complete resolution of issue to ensure customer satisfaction.
Reviews customer open order and backorder reports on a daily basis in order to pro-actively resolve potential issues. Contacts the customer in the event there are difficulties in filling customer order, meeting delivery time, required adjustments in pricing or other issues which may need to be addressed. Follows up with internal contacts as needed to quickly resolve the issue.
Sets up new customer accounts according to policy and procedures.
Enters data from various sources to maintain and update various databases and spreadsheets including tracking project costs and schedule performance. Ensures data integrity by verifying input and calculations.
Maintains a close alliance and dialogue with the assigned Sales Account Managers to ensure that all customer needs are properly serviced. Contact with other departments or external contacts to clarify, obtain and furnish information.
Assists others in department as necessary.