Rental Coordinator (Levels I, II, III)

Mobile Air & Power Rentals•Lewisville, TX

4d•Onsite

About The Position

Mobile Air & Power Rentals provides cooling, heating, dehumidification, and power equipment rental solutions to customers nationwide. The company is hiring Rental Coordinators at levels I, II, and III, ranging from entry-level to senior-level experience. The role supports rental activity by administering contracts, coordinating billing and documentation, communicating with customers, and collaborating across departments. More experienced coordinators handle complex contracts, strategic accounts, major projects, vendor purchase orders, reporting, and contract changes, and may train and support other coordinators. The position typically follows a Monday-through-Friday schedule, with possible additional availability during evenings, weekends, and holidays, particularly during peak seasons.

Requirements

High school diploma or equivalent.
Relevant experience in rental coordination, contract administration, customer service, billing, project accounting, or a related field.
Experience may range from developing or entry-level through 6+ years of relevant experience.
Proficiency with Microsoft Office.
Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.
Strong attention to detail and commitment to accuracy.
Excellent communication and customer service skills.
Ability to work independently and collaborate effectively across departments.
Strong problem-solving skills and willingness to learn and grow.
More experienced candidates should have advanced proficiency with rental contract processes and business systems, and be able to independently manage complex projects and guide less experienced team members.

Nice To Haves

Associate degree.
Experience with ERP, CRM, or contract management systems.

Responsibilities

Set up, maintain, and manage rental contracts, ensuring information is timely and accurate.
Coordinate customer invoicing, purchase orders, rental extensions, and supporting documentation.
Communicate with customers about contracts, billing, project details, and account needs.
Work with Sales, Operations, Service, Finance, and other teams to support rental activity.
Use company ERP systems and reporting tools to monitor contracts, invoicing, extensions, and account activity.
Maintain accurate documentation for deliveries, service, pickups, subcontracted services, freight, and other rental-related activity.
Help identify and resolve billing, contract, and customer-related issues.
At higher levels, manage complex contracts, strategic accounts, major projects, vendor purchase orders, reporting, and contract changes.
At more experienced levels, provide training, guidance, and support to other Rental Coordinators on company systems, contract processes, and day-to-day responsibilities.
Perform additional duties and provide operational support as needed.