Remote Senior HVAC Office Manager
About The Position
WorkHero believes that the right office manager can be the difference between a business surviving and thriving. WorkHero provides expert office support to small HVAC business owners, combining industry expertise with cutting-edge AI tools. We assign each customer a dedicated office manager with deep HVAC experience to handle administrative and operational tasks such as billing, payroll, permitting, and procurement. Our services save customers up to 16 hours a week, enabling them to focus on growing their business. We're looking for an experienced HVAC office manager to join our team as a Remote Office Manager. In this role, you'll be the backbone of our service, using your expertise and our AI-powered tools to support multiple small HVAC contractors simultaneously. You'll provide the human touch that makes our service invaluable, while leveraging technology to multiply your impact. We believe that the best office managers know the industry inside and out. They do more than just handle tasks for an owner, they bring the capacity and experience to help an owner accomplish their goals - whether that’s growth, profitability, or getting their free time back.
Requirements
- Experience in HVAC office management, especially with small businesses
- Understand HVAC business operations and industry challenges
- Skilled with tools like QuickBooks, Jobber, HouseCall Pro, ServiceTitan
- Highly organized and can manage multiple priorities effectively
- Communicate clearly and can build strong relationships, even remotely
- Comfortable with technology and excited about integrating AI into your workflow
- Can work independently and thrive in a dynamic, evolving environment
Nice To Haves
- Experience supporting multiple businesses simultaneously
- A knack for process improvement and optimizing workflows
- Familiarity with or enthusiasm for learning about AI tools
Responsibilities
- Manage administrative operations for multiple HVAC contractors, including scheduling, invoicing, and customer service
- Use our AI-powered tools to optimize workflows and support business growth
- Share your HVAC industry knowledge with our product team to improve our AI solutions
- Help contractors implement tools and processes to enhance efficiency
- Tailor your approach to meet the unique needs of each contractor
Benefits
- Competitive salary
- Health benefits
- Equity in a growing startup
- Work remotely
- Flexible schedule
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
