Religious Education Administrative Assistant

Roman Catholic Bishop of San Diego•Encinitas, CA

just now•$18 - $20•Onsite

About The Position

The Saint John the Evangelist Parish Religious Education Administrative Assistant is responsible for supporting the Director of Religious Education (DRE) and clerical duties in support of the religious education program. May also provide support to the Young Adult Ministry as needed.

Requirements

Computer skills in Microsoft Office products
Bilingual in English and Spanish preferred
Certified Basic Catechist with Diocese of San Diego

Responsibilities

Assist with registration for all Religious Education programs, including collection of registration information and fees, program placement of students, filing and data input into Excel, collection of prior sacrament certificates/birth certificate copies, dissemination of pertinent information to catechists (allergies, medical issues, custody issues, special needs, etc.).
Manage records of students, including attendance
Input sacramental (First Communion and Reconciliation) information into Excel spreadsheet to turn into Parish Office along with prior certificate copies.
Mail out sacramental notifications.
Maintain record of volunteers, CMG coordination with Business Manager and volunteer assignments
Support Director of Religious Education as needed.
Prepares, distributes, records and maintains files for the Safe Environment program.
Serve as office receptionist for all RE departments (answer phones, emails, make copies, scan documents, etc.)
Manage all mailings (certificates, tuition balances, catechist letters, etc.)
Communicate with the main parish office when needed.
Maintain classroom supply cupboards and prepare and distribute all classroom and teaching supplies.
Responsible for maintaining all emergency records and having them on hand during sessions.
Responsible for ordering and preparation of most supplies for family sacramental meetings, retreats, special projects, assemblies, parent meetings, reconciliation services, Bible Camp, etc...
Assist with set up and take down for family meetings, retreats, special assemblies, Bible Camp, etc.…
Attends and assists at all Religious Education program activities as needed, including on evenings and weekends.
Oversees check-out and return of resource library books and materials.
Assist with transfer letters for transferring families.
Assist DRE with notifying families of missed meetings.
Assist DRE with tuition reminders for families with outstanding balances via email/mail.
Assist with vacation bible school planning and activities.
Other duties as needed.